Accounts Payable Specialist

Serán BioScience • Bend, OR

15h • Onsite

About The Position

Serán BioScience is searching for an Accounts Payable Specialist to join the Finance and Accounting Department. This position will be responsible for managing the outflow of capital for the Company. The primary function of this role is to ensure complete and systematic accounting records of receipts and disbursements in the organization by performing complex data entry and monitoring tasks and applying accepted procedures in preparing and maintaining accounting records. The Accounts Payable Specialist will contribute to the accounting team, allowing for growth opportunities for those who desire additional training or dedicated responsibilities for those who prefer to be an independent contributor. Serán BioScience develops and manufactures novel drug products for a variety of pharmaceutical applications. We aim to build a workforce that is collaborative, creative, and kind. In addition to the skills required of the role, qualified candidates will approach their work with integrity and enthusiasm to promote a positive work culture.

Requirements

• Experience managing relationships with vendors and facilitating timely payments in compliance with invoices received
• Communicates effectively and maintains productive relationships with coworkers, clients, and other contacts outside the company
• Demonstrated trust and competence to be granted authority over payments
• Must be proficient in Microsoft Office Suite and related programs
• Experience with entering invoices and payments into an ERP system, such as SAP
• Must be able and willing to learn other AP and accounting software systems
• Excellent organizational skills and attention to detail
• Demonstrated ability to multi-task in a fast-paced environment
• Ability to maintain confidential and meticulous records
• Temperament to stay calm and friendly while working out discrepancies with vendors
• Strong improvement orientation; motivation to improve efficiency and accuracy of AP systems and procedures
• Willingness and desire to expand accounting knowledge base via education and/or training
• Accepts feedback from a variety of sources and constructively manages conflict
• High school diploma required
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift up to 15 pounds at times
• Adheres to consistent and predictable in-person attendance
• Applicants must be authorized to work for an employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Nice To Haves

• Business or Accounting degree preferred
• Certified Accounts Payable Professional (CAPP) certification preferred

Responsibilities

• Enters all invoices, coding each to the appropriate expense and cost center categories
• Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records
• Facilitates payment of vendors, reviewing purchase orders, and tracking recent payment history
• Maintains courteous, professional relationships with vendors to facilitate changes in payment terms and instructions, and to resolve all discrepancies/disputes
• Monitors and ensures on-time payment of all obligations, even in situations where invoices are not received/expected (e.g., rent) or on time
• Regularly updates entire team – including CEO – regarding material payments, account balances, etc.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed
• Assists with accounting records and ledgers by reconciling monthly statements and transactions
• Works to maintain rapport with and balance needs of various company constituents: supply chain, maintenance, marketing, client management, etc.
• Other related duties as assigned

Benefits

• Generous PTO accrual
• Low-cost health benefits
• 5% 401(k) contribution that does not require an employee match or vesting
• Over four weeks of paid time off annually
• Employer contributions to a retirement account begin after 90 days and do not require an employee match or vesting period
• Various health plans allow employees to find the best coverage for their individual or family needs with minimal employee contributions
• Basic life and long-term disability coverage
• Access to increase or add coverage
• Employee Assistance Program provides support for all things related to our employees’ wellbeing
• Access to pet insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED