Accounts Payable Specialist

Buell Fuel•Town of Marshall, NY

8d•$20 - $25•Onsite

About The Position

The Accounts Payable Specialist is responsible for accurately processing vendor invoices, managing payment schedules, and maintaining complete and organized financial records. This role plays a key part in ensuring timely payments, strong vendor relationships, and compliance with company policies and accounting standards.

Requirements

High school diploma or equivalent required
2+ years of accounts payable or general accounting experience
Strong attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proficiency in Microsoft Excel and accounting software
Strong organizational and time-management skills
Professional communication skills, both written and verbal

Nice To Haves

Associate’s degree in Accounting or Finance preferred
Experience with high-volume or multi-entity accounts payable
Familiarity with vendor terms, discounts, and payment schedules
Working knowledge of sales tax and use tax treatment
Experience in fuel, energy and convenient store industries a plus
Experience with ERP or accounting systems (Cargas, CStore Office, Sage Intacct, etc.)

Responsibilities

Process vendor invoices accurately and timely, ensuring proper approvals and coding
Match invoices to purchase orders and receiving documentation, as applicable
Verify invoice accuracy, pricing, quantities, and tax treatment
Enter invoices into the accounting system and maintain detailed records
Prepare and process weekly and monthly payment runs (checks, ACH, wires)
Reconcile vendor statements and research and resolve discrepancies
Communicate professionally with vendors regarding billing inquiries and payment status
Maintain organized digital and physical accounts payable files
Assist with month-end closing activities related to accounts payable
Support internal and external audits by providing documentation and explanations
Ensure compliance with internal controls and company accounting policies
Perform other accounting and administrative duties as assigned