Specialist, Accounts Payable

ADG Corp•Richardson, TX

8d•Onsite

About The Position

The Accounts Payable Specialist is responsible for processing vendor invoices, maintaining accurate financial records, and supporting timely payment activities. This role plays a key part in ensuring invoices are coded appropriately, approved in accordance with company policies, and paid accurately and on schedule. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced, team-driven environment while managing multiple priorities and maintaining a high level of accuracy.

Requirements

High school diploma or equivalent required.
Must be legally authorized to work in the United States.
3-5 years of accounts payable, general accounting, or related finance experience.
Strong understanding of accounts payable processes, invoice processing, payment processing, and account reconciliation.
Experience processing high-volume invoices while maintaining accuracy and meeting deadlines.
Proficiency in Microsoft Excel and accounting systems or ERP platforms.
Ability to review invoice coding, identify discrepancies, and resolve issues independently.
Strong organizational skills and attention to detail.
Effective communication skills, both written and verbal.
Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

Associate's degree in accounting, Finance, or related field.
Experience processing subcontractor, material, or construction-related invoices.
Experience in construction, flooring, cabinetry, countertops, distribution, or related industries.
Experience with Sage 100, Infor M3, or similar ERP systems.
Experience supporting month-end close activities and vendor account reconciliations.

Responsibilities

Process and review high-volume vendor invoices for accuracy, completeness, proper coding, and required approvals.
Verify invoice coding, supporting documentation, and expense allocations in accordance with company policies and accounting procedures.
Process vendor payments through various methods, including check, ACH, and electronic payment platforms.
Reconcile vendor statements, research discrepancies, and resolve invoice, payment, and account-related issues in a timely manner.
Maintain accurate vendor records, including payment terms, tax documentation, insurance certificates, and other required information.
Monitor accounts payable aging and assist with resolving outstanding vendor balances and payment inquiries.
Support month-end and year-end close activities through account reconciliations, reporting, and accrual-related processes.
Collaborate with internal departments to ensure purchase orders, invoices, and supporting documentation are properly aligned.
Assist with bank-related activities, including deposit processing, payment verification, and reconciliation support, as applicable.
Maintain organized financial records and documentation in accordance with company policies and audit requirements.
Identify opportunities to improve accounts payable processes, efficiency, and internal controls.
Communicate professionally with vendors and internal stakeholders to resolve questions, discrepancies, and payment-related matters.
Maintain confidentiality of financial, vendor, and company information.
Other duties as assigned.