Accounts Payable Specialist

Enable Dental•Austin, TX

1d•Hybrid

About The Position

The Accounts Payable Coordinator is responsible for managing the timely and accurate processing of vendor invoices, payments, and reconciliations in compliance with company policies and procedures. This position plays a key role in supporting the financial health of the organization through strong attention to detail, effective communication, and commitment to process improvement and customer service.

Requirements

Ability to read and interpret documents including but not limited to compliance and safety documents; policy and training manuals, routine reports, and correspondence; speak effectively and present information to individuals in the organization.
Ability to apply basic math skills; work with concepts such as fractions, percentages, ratios, and proportions to practical situations; effectively calculate figures such as discounts, etc.
Ability to solve practical problems and deal with a variety of variables in situations where high level of standardization exists; interpret instructions furnished in written or oral form.
Intermediate knowledge of dental practice management software and Microsoft office and internet software.
High school diploma
3+ years accounts payable and expense reporting experience required.
Strong organizational skills, customer service skills and attention to detail.
Microsoft (Excel) & Google proficiency.

Nice To Haves

Sage Intacct and/or Procurify a plus

Responsibilities

Process vendor invoices in Sage Intacct and Procurify, ensuring accuracy, proper coding, and required approvals.
Prepare and execute weekly and ad-hoc payment runs using ACH, checks, and credit cards.
Administrative duties include: Depositing incoming payments, scanning and routing finance mail, and maintaining organized vendor tax information.
Reconcile vendor statements and resolve discrepancies in a timely manner.
Prepare month-end reconciliations and financial reports in accordance with department policies and procedures.
Ensure compliance with financial regulations and internal control requirements.
Support the month-end close process by providing accurate AP reports, schedules, and documentation.
Assist with audits by preparing supporting documentation and responding to inquiries.
Collaborate with purchasing and other departments to ensure proper approval workflows and accurate expense tracking.
Target areas for continuous process improvement to increase efficiency and accuracy within accounts payable operations.
Provide superior customer service to both internal and external customers by responding promptly and professionally to inquiries.
Maintain confidentiality when handling and communicating sensitive financial and vendor information.
Serve as a backup for the Expense Coordinator, assisting with employee expense reports and reimbursements as needed.
Perform other duties as assigned to support the Finance Department and organizational objectives.