Accounts Payable Specialist/Office Manager

Cardinal Glass Industries•Tomah, WI

1d•$55,000 - $55,000•Onsite

About The Position

Accounts Payable: Process vendor invoices and expense reports accurately and on time. Match purchase orders to invoices and resolve any inconsistencies. Collaborate with internal teams to clarify invoice details and payment terms. Develop a rapport with our Corporate AP Team and internal trainers. Prepare ACH for new vendors. Assist with month-end and year-end closing activities related to accounts payable. Reconcile vendor statements and respond promptly to vendor inquiries. Identify opportunities for process improvements and support system enhancements. Collaborate with Procurement, Receiving, and other internal departments to ensure alignment and accuracy across purchasing and payment workflows. Monitor aging reports and outstanding balances, escalating issues as needed to avoid delays or penalties. Manage vendor relationships including direct communication. Manage internal expense reports and petty cash transactions. Manage the AP email account and forward to appropriate personnel. Office Manager: Answer phones and greet visitors Prepare for meetings and customer visits Maintain and manage office equipment Maintain office supplies through procurement and inventory. Flexibility to prioritize office needs

Requirements

Experience in AP or an accounting environment.
Exceptional multitasking and attention to detail
Ability to handle confidential information with discretion.
Proficiency in Microsoft Office
Excellent organizational skills
Strong communication skills
Demonstrated capacity to manage multiple priorities accurately in a fast-paced setting.
Positive attitude
Customer-service-focused mindset
Ability to manage time effectively.

Responsibilities

Process vendor invoices and expense reports accurately and on time.
Match purchase orders to invoices and resolve any inconsistencies.
Collaborate with internal teams to clarify invoice details and payment terms.
Develop a rapport with our Corporate AP Team and internal trainers.
Prepare ACH for new vendors.
Assist with month-end and year-end closing activities related to accounts payable.
Reconcile vendor statements and respond promptly to vendor inquiries.
Identify opportunities for process improvements and support system enhancements.
Collaborate with Procurement, Receiving, and other internal departments to ensure alignment and accuracy across purchasing and payment workflows.
Monitor aging reports and outstanding balances, escalating issues as needed to avoid delays or penalties.
Manage vendor relationships including direct communication.
Manage internal expense reports and petty cash transactions.
Manage the AP email account and forward to appropriate personnel.
Answer phones and greet visitors
Prepare for meetings and customer visits
Maintain and manage office equipment
Maintain office supplies through procurement and inventory.
Flexibility to prioritize office needs

Benefits

Health, Dental and Vision options
Health Savings and Flexible Spending Accounts
Company-paid life insurance
Company-paid short-term and long-term disability
Eligible for monthly profit sharing
Pre-tax 401K and post-tax (Roth) 401K options
9 paid holidays per year
Paid Time Off (PTO)
Ability to grow and advance within Cardinal Glass Industries
An environment that upholds our five pillars: Safety, Teamwork, Excellence, Positive Attitude, Customer Focused
Training and leader development programs
Community Involvement