Accounts Payable Office Coordinator
Spelman College Portal•Atlanta, GA
•Onsite
About The Position
An Accounts Payable (AP) Office Coordinator manages the daily operations of accounts payable processes within an office environment. This role combines administrative coordination with financial responsibilities, ensuring vendors are paid accurately and on time while supporting the inner workings of the department.
Requirements
- Knowledge of basic accounting principles (GAAP is a plus).
- Proficiency in AP software (e.g., QuickBooks, SAP, Oracle, NetSuite, Ellucian).
- Excellent organizational and time-management skills.
- High attention to detail and accuracy.
- Communication and interpersonal skills for vendor relations.
- Ability to multitask and manage deadlines.
- Requires basic level skills in specific Microsoft Office applications and may require intermediate or advanced levels in one or more applications.
- 2+ years of experience in Accounts Payable and/or Office Management.
- Familiarity with office coordination tasks (e.g., supply management, scheduling).
Nice To Haves
- Associate’s or Bachelor’s degree (preferred).
Responsibilities
- Process limited invoices and verify account codes, amounts, and approvals
- Assist with copier lease invoices and office supply invoices
- Monitor and manage the AP Email box
- Maintain vendor records and respond to vendor inquiries
- Communicate with various campus departments as necessary to resolve vendor payment issues.
- Answer internal payment inquiries
- Assist AP Accountant position with mailing checks, filing and keeping record of voids
- Keep a check tracking log
- Help Audit Travel Expense Reports
- Receive AP Mail and Review Vendor Statements
- Provide general administrative duties such as copying and filing as needed
- Provide back-up to the Administrative Assistant
- Assist with tracking travel advances to ensure that travel advances are recorded on travel expense reports
- Assist AP Supervisor with yearly 1099 process
- Maintain filing systems for financial documentation
- Assist in monthly credit card reconciliation
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
