Accounts Payable Specialist

Electrosonic•Orlando, FL

11d•Hybrid

About The Position

The Accounts Payable Specialist reports to the Regional Controller and is responsible for full cycle accounts payable processing, supporting daily accounting operations and maintaining accurate vendor ledger data. This role ensures vendor transactions are processed accurately, timely and in compliance with company policies. The position plays a key role in invoice processing, payment coordination, internal controls and cross functional collaboration.

Requirements

Strong organizational, analytical and problem-solving skills
Excellent communication skills with the ability to partner effectively across teams
High attention to detail and accuracy
Proactive mindset with a focus on continuous improvement
Ability to manage multiple priorities in a deadline driven environment
Knowledge of US GAAP and accounting principles
Experience in accounts payable/receivable and general accounting
Collaborative team player who supports team initiatives and objectives
High standards of integrity, professionalism and accountability
Advanced Excel skills required
Experience with ERP systems and payroll platforms
Knowledge of general ledger accounts, including prepaid expenses and accruals
Associate’s degree in accounting or business administration; Bachelor’s degree preferred
Minimum 3-4 years of accounting experience in a small to mid-sized private or public company

Nice To Haves

Project accounting experience a plus
ERP system implementation experience a plus

Responsibilities

Monitor and manage the Accounts Payable inbox; categorize and prioritize invoices
Review, verify and process overhead and project invoices in accordance with company policies
Accurately enter invoice and payment details into ERP system in timely manner
Manage the full invoice lifecycle: receipt, approval and payment processing (checks, ACH, wire transfers)
Match invoices to purchase orders and ensure proper GL account and department coding
Execute vendor payments in accordance with established approval workflows
Perform biweekly payment runs in compliance with internal controls
Reconcile vendor statements monthly and resolve discrepancies
Ensure payment requests are properly approved, documented and compliant with internal controls
Support the maintenance of continuous improvement of internal controls
Assist with audit requests, including providing reports and documentation
Prepare and process annual 1099 tax forms
Assist with special projects, including analysis, documentation and implementation of new accounting standards
Build and maintain strong internal and external relationships
Support new ERP implementation and system transition efforts
Assist with data migration and validation of financial data accuracy
Provide post implementation support, troubleshooting and system optimization