Office Manager & Accounts Payable Clerk

James Fisher Technologies•Loveland, CO

2d•$25 - $30•Onsite

About The Position

James Fisher Technologies (JFT) is a leading provider of remote solutions, specialty engineering, and technical services for hazardous environments. JFT operates at the forefront of the clean-energy transition, supporting OEMs and research partners advancing next-generation nuclear technology. Everyone at JFT has the chance to forge their career in an environment that values initiative, persistence, respect, curiosity, and passion. At JFT, we believe in true work-life balance, and our 9/80 schedule lets you work Monday–Friday with every other Friday off to recharge. JFT is growing and looking for a Office Manager/Account Payable Clerk to join our team in Loveland, CO. The anticipated closing date for this posting is 7/30/26 and applications will be reviewed on a rolling basis. The Office Manager & Accounts Payable Clerk manages JFT's administrative functions across three offices and assists with entering vouchers, manages vendor records and collaborates with other JFT departments to resolve accounting discrepancies.

Requirements

Minimum five years of related experience with experience in construction/manufacturing, engineering, or government contracting industries preferred.
Proficiency in Microsoft Office Suite, with heavy emphasis on Excel.
Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
Attention to detail and able to see how the details influence the larger process.
Ability to problem solve, ask questions and follow through.
Strong communication skills and able to coordinate with multiple departments.
Able to work with sensitive information with discretion.
This role requires immediate and routine access to restricted information under federal law. Under applicable DOE orders and client contracts, non-U.S. citizens (including lawful permanent residents) may require an approved DOE Foreign National Visit/Assignment (FNVA) before starting work. Because this position requires immediate access, JFT cannot initiate or sponsor new FNVA processes. Hiring is contingent on the candidate's eligibility to access all required information and facilities as of the start date. All offers are subject to applicable licensing, training, and other client or government requirements. JFT does not sponsor employment visas. Hiring decisions are based solely on access requirements and project timing, not on citizenship, immigration status, or national origin.

Nice To Haves

Deltek Costpoint or similar ERP Deltek software experience a plus.

Responsibilities

Monitor front desk area and initiate visitor sign in process
Process and distribute mail and packages that come to the front desk
Catering/Meeting & event coordination and setup
Supply ordering, stocking and management for all buildings
Beverage and snack supply management
Occasional shipping of items for situations such as trade shows and IT equipment needs
Monitor company email in boxes
Other administrative duties as assigned
Create AP voucher packets and enter vouchers in Deltek Costpoint
Confirm vendor invoices match the PO and troubleshoot discrepancies
Maintain vendor files
Set up new vendor records in Deltek Costpoint
Assist with setting up payment terms
Confirm vendor payment details and set them up with the bank
Reconcile vendor statements and troubleshoot discrepancies
Coordinate with Quality Assurance to confirm applicable inspection reports are complete
Prepare weekly AP run and manage approval process
Confirm sales tax status is correct on invoices and track for use tax, or send exempt certs if needed
Collect vendor COI's, W9's and track vendor 1099 status
Manage company credit card receipts, statement approvals, and transaction coding
Provide support to Accounting, Purchasing, and Administration as needed