Accounts Payable Representative

Array•Texas Remote, TX

18d•$15 - $18

About The Position

The Accounts Payable (AP) Representative supports the full accounts payable cycle, ensuring vendor invoices and payment-related transactions are processed accurately, efficiently, and in accordance with established company procedures. The role helps maintain accurate financial records, supports timely vendor payments, resolves discrepancies, and provides responsive service to internal teams and external vendors. The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities and deadlines in a fast-paced environment.

Requirements

High school diploma or equivalent.
Ability to accurately process financial transactions and maintain detailed records.
Proficiency in Microsoft Outlook and basic proficiency in Microsoft Excel.
Ability to manage multiple priorities while meeting established deadlines.
Professional verbal and written communication skills.
Ability to maintain confidentiality and exercise discretion when handling financial information.
Ability to work independently while collaborating effectively with internal stakeholders and external vendors.

Nice To Haves

Associate degree in Accounting, Finance, Business Administration, or a related field; equivalent combinations of education, training, and relevant experience will also be considered.
One or more years of accounts payable, bookkeeping, accounting support, or related financial operations experience.
Experience applying basic accounting principles, including invoice coding, reconciliations, and payment processing.
Experience using accounting software, ERP systems, or accounts payable automation platforms.
Experience supporting month-end close activities.
Experience maintaining vendor tax documentation and assisting with 1099 reporting.

Responsibilities

Review, code, and process vendor invoices accurately and timely.
Verify invoices have appropriate documentation, approvals, coding, and payment terms before processing.
Monitor outstanding invoices and help ensure payments are issued according to approved schedules.
Identify duplicate, incomplete, or inaccurate invoices and coordinate resolution before payment.
Maintain organized and accurate accounts payable records and supporting documentation.
Respond to vendor inquiries about invoice status, payments, missing documentation, and discrepancies.
Research and resolve vendor account discrepancies professionally and timely.
Reconcile vendor statements monthly and follow up on outstanding invoices, credits, or unresolved balances.
Maintain accurate vendor records, including payment information and required tax documentation.
Maintain vendor tax information and documentation, review records for annual 1099 reporting, and assist with year-end 1099 preparation and related reconciliations.
Assist with accounts payable reconciliations and month-end closing activities as assigned.
Research payment discrepancies, unapplied credits, outstanding balances, and other accounts payable exceptions.
Support accurate expense tracking by ensuring transactions are recorded consistently and appropriately.
Maintain documentation in accordance with record-retention and financial control requirements.
Partner with internal departments to obtain approvals, documentation, and clarification needed to process invoices.
Escalate payment issues, unusual transactions, or recurring discrepancies as appropriate.
Identify opportunities to improve accounts payable processes, documentation, and workflow efficiency.
Support special projects and other accounting or finance-related responsibilities as assigned.