Accounts Payable & Receivable Specialist

D AMICO HOSPITALITY•Minneapolis, MN

2d•$26 - $28

About The Position

The Accounts Payable & Receivable Specialist supports the effectiveness and efficiency of the Accounting Department by managing both accounts payable and accounts receivable functions. This role is responsible for ensuring timely vendor payments, accurate customer invoicing and collections, and maintaining accurate financial records. This position requires strong attention to detail, organization, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment. The role will primarily focus on Accounts Receivable responsibilities, while also supporting Accounts Payable functions as needed.

Requirements

Strong attention to detail
Organization
Professionalism
Confidentiality
Ability to manage multiple priorities in a fast-paced environment

Responsibilities

Post customer payments by recording cash, check, ACH, and credit card transactions.
Assist with customer invoicing and billing processes.
Maintain customer accounts and make account adjustments as directed.
Research and resolve account discrepancies by working collaboratively with customers and internal departments.
Assist with collections efforts by reviewing customer payment history, following up on outstanding balances, and partnering with Event Planners and Operations as needed.
Maintain accurate accounts receivable records and supporting documentation.
Prepare receivable summaries, reports, and other accounting documentation as requested by the Controller.
Assist with pulling sales booking reports and preparing commission documentation for bi-weekly payroll processing.
Review, verify, and process vendor invoices and expense reports.
Ensure proper approvals, coding, supporting documentation, and sales tax calculations are completed prior to payment processing.
Enter invoice data into the accounting system and assist with preparing and processing vendor payments.
Reconcile vendor statements, research discrepancies, and respond to vendor inquiries in a professional and timely manner.
Verify W-9 and FEIN information and assist with year-end 1099 processing.
Maintain organized paper and electronic vendor files and accounting records.
Maintain accurate paper and electronic accounting records in accordance with Company record retention policies.
Provide supporting documentation for audits and year-end accounting processes.
Protect the Company’s interests by maintaining strict confidentiality of financial and employee information.
Assist with clerical and administrative responsibilities, including filing, scanning, copying, data entry, and phone communication.
Develop and maintain organized filing and tracking systems to improve department efficiency.
Immediately notify the Controller or ownership of any suspected financial irregularities or concerns.
Perform additional duties as assigned in a professional and timely manner.