Accounts Payable & Receivable Specialist (AP/AR)
About The Position
Custom Manufacturing & Engineering, Inc. (CME) is seeking a detail-oriented and accountable Accounts Payable & Receivable Specialist to support daily financial operations and maintain accurate financial records. This role is responsible for processing payables and receivables, maintaining clean and accurate records, and assisting with reconciliations and issue resolution. The position plays an important role in ensuring CME's financial data is reliable, complete, and properly documented. All payments require proper documentation and verification, including 3-way matching where applicable. This role serves as a key control point in protecting CME's financial integrity.
Requirements
- 2–4 years of experience in Accounts Payable, Accounts Receivable, or bookkeeping
- Working knowledge of GAAP
- Experience with reconciliation and discrepancy resolution
- Proficiency in QuickBooks and Microsoft Excel
- ERP experience (Deltek Costpoint preferred)
- Strong attention to detail and organizational skills
- Clear and professional communication skills
- ITAR/EAR compliance required.
- U.S. Person status required. Verified through E-Verify
Nice To Haves
- Deltek Costpoint experience
Responsibilities
- Process vendor invoices accurately and on time
- Perform 3-way matching (invoice, purchase order, and receiving documentation) prior to payment
- Ensure all invoices are properly supported, approved, and aligned with company records before release of funds
- Identify discrepancies (pricing, quantities, duplicate invoices, missing documentation) and resolve prior to payment
- Maintain organized and complete AP records with full audit trail
- Generate and issue customer invoices accurately and timely
- Apply incoming payments correctly to customer accounts
- Track outstanding balances and assist with collections follow-up
- Investigate and resolve billing discrepancies, short pays, and disputes
- Assist with account reconciliations (vendor, customer, bank, and GL accounts)
- Research and resolve discrepancies, including identifying prior payments or missing entries
- Ensure all transactions are properly recorded, traceable, and supported
- Maintain documentation in an audit-ready condition
- Follow strict financial controls to ensure all payments are accurate, authorized, and properly documented
- Identify and escalate potential fraud, phishing attempts, or suspicious vendor communications
- Verify changes to vendor payment information through established validation procedures
- Maintain awareness of common fraud schemes (fake invoices, payment diversion, duplicate billing)
- Ensure compliance with company approval and documentation requirements at all times
Benefits
- Opportunity to grow into expanded responsibilities within accounting/finance
- Exposure to full-cycle AP/AR and financial operations
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
