Accounts Payable & Receivable Specialist

City of New York • New York, NY

6h • $65,091 - $74,855 • Hybrid

About The Position

The Department of City Planning (DCP) plans for the future of New York City, working to create thriving and dynamic neighborhoods with access to housing and jobs, resilient infrastructure, and a vibrant public realm. The Department engages communities to develop inclusive plans, expand housing access and economic opportunity, and plans for long-term sustainability. DCP supports the City Planning Commission in its annual review of hundreds of land use applications. The Department also advises on citywide strategic and capital planning, analyzes data, conducts policy analysis, and creates open data and civic engagement tools. The Department of City Planning offers staff meaningful opportunities to help shape the future of New York City and address some of its most pressing challenges. The Department values public service, collaboration, and creativity, and supports professional development. DCP’s Fiscal Division strives to improve the agency’s financial responsibility and operational effectiveness by providing information, analysis, and administrative and technical support to programs and divisions throughout the agency. The Fiscal team’s daily operations include, but are not limited to, procurement, grant management, accounting for both payables and receivables, budgeting and financial reporting. The team also supports a small “Operations” unit responsible for facility and fleet management. Due to the relative size of DCP and its diverse funding composition, members of DCP's fiscal team have direct exposure to a wide range of financial functions. DCP Fiscal is seeking a highly organized and detail-oriented Accounts Payable & Receivable Specialist to monitor daily and monthly revenue operations through reconciliation, reporting, transaction review, and customer support as well as assist with other accounting functions, such as invoice review and payment processing. This role ensures the accuracy and integrity of financial records, compliance with internal controls and Comptroller Directives, and timely resolution of discrepancies and payment-related inquiries.

Requirements

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or
• A valid New York State Certified Public Accountant license.
• To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience.
• Authorization to work in the United States is required for this position.
• Applicants are responsible for ensuring that they meet all minimum qualifying requirements for this position at the time of application.

Nice To Haves

• Experience in revenue operations, accounting, finance, or reconciliation functions preferred.
• Knowledge of financial management systems (FMS), CityPay, and CPSS reconciliation processes.
• Strong analytical and problem-solving skills with attention to detail.
• Excellent customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency in Microsoft Excel and other financial tracking tools.
• Strong written and verbal communication skills.
• Strong organizational and time management skills; detail oriented with the ability to multi-task and work both independently and as part of a team.
• Familiarity with Comptroller Directives and Generally Accepted Accounting Principles

Responsibilities

• Perform daily and monthly revenue reconciliations to verify accuracy, completeness, and proper recording of transactions.
• Monitor revenue activity and maintain internal revenue trackers, reconciliation schedules, and supporting documentation.
• Investigate, analyze, and resolve reconciling discrepancies and variances in a timely manner.
• Conduct monthly FMS reconciliations and validate related financial transactions.
• Review deposits and verify accurate CRE creation within FMS.
• Perform monthly bank-to-book reconciliations and ensure alignment between financial systems and bank records.
• Track, monitor, and respond to chargebacks, reversals, refunds, and payment discrepancies.
• Respond to payment-related inquiries from customers and the Address Assignment Verification Unit.
• Prepare Year-End Close (YEC) reconciliations and other financial oversight or compliance reports.
• Ensure adherence to generally accepted accounting principles, Comptroller Directives, internal processes, and other applicable policies and procedures.
• Assist in identifying process improvements to strengthen revenue monitoring and reconciliation accuracy.
• Prepare revenue data for various reporting and assist with revenue forecasting and analysis exercises.
• Assist with the review of agency invoices and payments for accuracy and consistency with purchasing agreements and ensure appropriate back-up documents are received.
• Assist with processing payments and employee reimbursements in the City’s payment systems.
• Prepare ad hoc reports and assist with ad hoc accounting projects and tasks and for the Fiscal division as needed.

Benefits

• Meaningful opportunities to help shape the future of New York City
• Support for professional development
• Inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce
• Work environment that is free from discrimination and harassment
• May be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level