Accounts Payable/Receivable Coordinator (12-Month Contract)

LEA Consulting • Markham, ON

4d • CA$48,000 - CA$55,000 • Hybrid

About The Position

As an Accounts Payable/Receivable Coordinator (12-Month Contract), you will play a key role in supporting LEA’s day-to-day financial operations by ensuring the timely and accurate processing of accounts payable and receivable activities. Working closely with internal teams, vendors, clients, and project managers, you will help maintain efficient payment processes, support collections, and contribute to the integrity of financial records.
This role is ideal for a detail-oriented and organized professional who enjoys working in a collaborative environment and is comfortable managing multiple priorities. In addition to A/P and A/R responsibilities, you will assist with administrative tasks, financial reconciliations, and year-end audit support.

Requirements

• A degree or diploma in Accounting, Business, or a related field.
• 1–3 years of experience in an Accounts Payable and/or Accounts Receivable role.
• Experience using Deltek Vision or Deltek VantagePoint is highly desirable.
• Strong written and verbal communication skills, with proficiency in Microsoft Office 365 applications.
• Excellent interpersonal skills with the ability to collaborate effectively in a team environment while also working independently.
• Proven ability to manage multiple priorities, stay organized, and meet deadlines with minimal supervision.
• Strong attention to detail and analytical thinking, with effective problem-solving skills and a commitment to accuracy.

Responsibilities

• Receive, review, and verify invoices from vendors, sub-consultants, and employee expense submissions for accuracy and completeness.
• Code, process, and post vendor invoices and employee expenses in Deltek VantagePoint, the company’s accounting system.
• Obtain appropriate approvals from internal stakeholders prior to processing payments.
• Manage semi-monthly cheque runs and coordinate payment processing through cheques, EFT/ACH, and wire transfers.
• Prepare cheques and ad hoc payments as required.
• Monitor accounts payable to ensure invoices are processed and payments are made in a timely manner.
• Maintain accurate accounts payable records, including vendor files and A/P listings.
• Respond promptly and professionally to vendor inquiries, resolving payment-related issues as needed.
• Manage all aspects of aged receivables collections, including but not limited to:
• Prepare and distribute accounts receivable reports to Project Managers.
• Proactively communicate with clients regarding overdue invoices and outstanding balances.
• Investigate and resolve payment discrepancies by collaborating directly with clients.
• Partner with the Accounting team to identify and resolve internal variances and process required adjustments.
• Prepare, mail, and email client invoices, while maintaining accurate records and a database of all invoices issued.
• Perform general ledger (GL) reconciliations and other financial accounting support tasks as required.
• Provide support during the year-end audit process.
• Perform general administrative tasks, including preparing supplementary documentation to accompany client invoices.
• Maintain and organize Corporate Services electronic and paper filing systems, including accounts payable, accounts receivable, government documents, bank statements, and correspondence.
• Assist with special projects and other administrative or accounting-related duties as assigned.

Benefits

• Discretionary Profit Sharing
• Comprehensive Group Health Benefits including prescription drugs, dental, and vision.
• Hybrid & Flexible Work Model
• Social Club
• Mentorship, training, and rotational assignments for knowledge advancement and career growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree