Accounts Payable / Receivable Coordinator

Acuity International•Cape Canaveral, FL

10d•Onsite

About The Position

Under general supervision and assignment to the Invoice team, the Accounts Payable (A/P) Coordinator is responsible for the processes necessary to record and pay all Healthcare Vendor Accounts Payable obligations on the part of Acuity International. The candidate must be local to the Cape Canaveral Florida area. This role involves performing and/or providing direction and support for various accounts payable services, including mail processing, invoice comparison and correction, processing vendor invoices in accounting systems, ensuring compliance with contracts and policies, preparing and mailing invoices and checks, researching discrepancies, and investigating vendor issues. The position requires strong attention to detail for precise data entry into multiple systems and may involve other duties as assigned.

Requirements

High school diploma or equivalent
Minimum of 5 years of related experience
Must be able to handle a consistently high volume of work and adapt to an ever-changing environment
Ability to function well in a fast-paced environment
Interpersonal and customer service skills
Ability to multi-task, work under pressure and meet deadlines required
Ability to work in office setting with open floor plan
Willingness to learn new skills
Problem solvers who use critical thinking skills
Process improvement oriented
Team player willing to jump in and support peers without being asked
Positive attitude

Nice To Haves

Previous Medical coding experience is a plus
Experience with Deltek Costpoint or other large, automated accounting systems is a strong plus
Experience with Microsoft Office Suite, including but not limited to Microsoft Word, Excel, and Outlook is desired
Interpersonal and customer service skills
Ability to multi-task, work under pressure and meet deadlines required
Ability to work in office setting with open floor plan
Willingness to learn new skills

Responsibilities

Receive, sort, and distribute incoming USPS mail, daily
Separate and scan mail into system (OCR) or other designated system
Compare and correct amounts invoiced in comparison with pricing agreements
Process All Vendor invoices in Costpoint (AP & PO) and/or internal METS system
Ability to operate in several different systems at one time
Reviews that all payments are in compliance with Contracts and Accounting policies
Prepares, sorts, copies, files, and mails invoices, checks, and other correspondence
Validates, verifies, and audits invoices against exams
Research discrepancies and retrieve documentation needed to approve invoices for payment
Prepares accounts payable checks with invoices for backup, mails to vendor
Investigates problems that vendors or Programs have via emails and phone calls for invoice related issues
Responds to Tickets, email, TEAMS, and phone call inquiries for invoices
Performs reconciliations on large accounts
Prepares approved checks to be mailed
Very detail Oriented for precise data entry into multiple systems
Other duties as assigned.