Accounts Payable/Receivable Clerk (AP/AR)

College Town Communities•Malvern, PA

About The Position

The AP/AR Clerk performs a variety of accounting clerical tasks related to the maintenance/processing of payable account records/ invoices for Company’s various clients and vendors. This role also performs tasks related to the maintenance and processing of receivable account records and invoices. PART TIME AND FULL TIME POSITIONS AVAILABLE

Requirements

High school diploma or G.E.D. equivalent required
Two or more years Accounts Receivable (A/R) and Accounts Payable (A/P) experience required
Equivalent combination of education and/or experience will be considered
General understanding of accounting practices and principles
Experience with automated accounting programs and systems
Working knowledge of the Microsoft Office (e.g., Word, Excel, Outlook)
Excellent computer skills using 10-Key by touch and ability to type 40 WPM
Must possess proficient ability to communicate in English in oral and written format
Ability to apply discretion and trust with confidential material
Ability to maintain a high level of accuracy in preparing and entering financial data
Ability to effectively apply analytical and problem solving skills
Excellent time managing skills with the ability to multi-task, prioritize, and meet deadlines

Responsibilities

Processing daily Accounts Payable (A/P) statements/reports with computer programs
Receiving and verifying invoices and requisitions for goods and services
Data-entering invoices for payment
Processing backup reports after data entry
Managing weekly checks and recording all checks into computerized software programs
Preparing vendor checks for mailing and listing all vendor checks in a log tracking book
Preparing manual checks as and when required
Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)
Verifying coding and obtaining signatures for specific forms and records
Maintaining inventory files and financial documents using an organized filing system as instructed electronically or non-electronically
Recording administrative and office expenses in computerized programs
Producing and preparing daily, weekly, monthly financial statements/reports for Manager
Processing daily Accounts Receivable (A/R) statements and reports with computer programs
Sending and verifying invoices for goods and services
Entering data on accounting statements
Maintaining detailed reports of client payments by recording cash, checks, and credit card transactions
Resolving account discrepancies and overseeing collections
Managing weekly revenue and recording all checks into computerized software programs
Preparing invoices for mailing and listing all checks received in a log tracking book
Processing specific financial forms (e.g., tax forms, inventory/supplies order forms, etc.)
Maintaining financial documents using an organized filing system as instructed electronically or non-electronically
Producing and preparing daily, weekly, monthly financial statements/reports for Manager
Verifying transactions comply with financial policies and procedures established by the Company
Upholding professionalism by providing courteous customer service to visitors, clients, and vendors
Performing other duties as assigned