Accounts Payable / Accounts Receivable Clerk

AMERICAN BANCSHARES MORTGAGE LLC • Miami Lakes, FL

7m • Onsite

About The Position

The Accounts Payable / Accounts Receivable Clerk is responsible for performing hands-on, full-cycle AP and AR functions in a fast-paced mortgage company environment. Working 5 days a week in the office, this role ensures accurate, timely processing of vendor invoices, loan fees, wire receipts, reconciliations, and vendor/internal communications to support mortgage accounting operations.

Requirements

• Computer Literacy – Accounting software (e.g., QuickBooks, Loan Vision, or industry equivalent), LOS familiarity (e.g., Encompass), and intermediate Microsoft Excel skills.
• High School Diploma or Equivalent
• Hands-on experience with full-cycle Accounts Payable and Accounts Receivable functions.
• Ability to work on-site 5 days a week in an office setting.
• Ability to prioritize tasks to meet daily and month-end deadlines; high attention to detail and accuracy is critical.
• Oral and Written Communication Skills
• Reading Skills
• Technical Communication
• Customer Service
• Math Aptitude
• Organization, Planning, and Time Management

Nice To Haves

• Associate degree in Accounting or Finance is a plus.
• Knowledge of mortgage lending accounting concepts, terminology, and workflows (title, escrow, appraisal billing, loan closing disbursements) preferred.

Responsibilities

• Perform full-cycle Accounts Payable processing: review, code, match, and enter vendor invoices, appraisal/title invoices, employee expense reports, and broker fees into the accounting system.
• Perform full-cycle Accounts Receivable processing: monitor incoming payments, post loan settlement proceeds, record wire transfers, lockbox receipts, and borrower fee payments.
• Prepare and execute weekly check runs, ACH payments, and wire transfers accurately within required turnaround times.
• Return all emails and phone calls within 2 hours in a professional and consistent manner.
• Reconcile vendor statements, investigate discrepancies, and communicate directly with vendors, loan originators, escrow officers, and title companies to resolve billing inquiries.
• Maintain accurate tracking logs, conversation logs, and documentation for all incoming/outgoing transactions and open invoices.
• Assist in month-end closing procedures, general ledger account reconciliations, and audit document preparation.
• Uses technology/office equipment to complete tasks (computer, monitor, camera, calculator, photocopy machine, scanner, multi-line telephone.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED