Accounts Payable/Purchasing Card Specialist

Southern Illinois Healthcare•Remote Employees-Illinois, IL

5d•Onsite

About The Position

Responsible for the day-to-day operation of the purchasing card functions, promoting the program benefits, and providing support for Accounts Payable. This role works directly with management, auditors, and others to answer questions and articulate variances regarding all aspects of the Purchasing Card and Accounts Payable process. The specialist provides a leadership role within the Accounting Department in developing, implementing, and maintaining the operational and procedural aspects of the department, and maintains accurate, easy to follow, electronic procedures for each responsibility.

Requirements

Bachelor’s degree Accounting or related field
2 years Technical Experience

Responsibilities

Maintain purchasing card accounts including account set-up, account closing, approval limits, and application of Merchant Category Codes to accounts.
Review of transaction data and cardholder reconciliations on an on-going basis to resolve issues with improper use and identify opportunities for card holder training.
Serve as liaison to issuing bank, building a strong relationship that results in increased customer service to cardholders and expanded use of products offered by bank.
Develop necessary reconciliation process and resolution of issues with purchasing card payments to vendors.
Educate cardholders through training classes, focused communications, and end-user training material.
Recommend and implement improvements to the program to increase growth.
Manages supplier records and relations.
Ensure that all properly approved and documented invoices and payment requests are processed for payment in accordance with supplier requirements or other agreed upon terms.
Manage cash flow, taking advantage of discounts from suppliers that offer them, eliminating late fees, using payment method for each supplier that maximizes cash.
Work with Materials Management Department to ensure a smooth flow of purchase requisitions and invoices received for processing and/or payment.
Prepare and distribute 1099’s annually per IRS guidelines. Verifies supplier W-9 information using IRS TIN matching program.
Serve as liaison for AP staff, resolving issues that arise, elevating to Manager as needed.
Educates AP service customers through training classes, focused communications, and end-user training material.
Review of Physician contracts to ensure physicians are paid accurately and timely.
Manage escheatment process, ensuring accurate and timely filing to states as required.