Accounts Payable Processor (Temporary Position)
About The Position
The Payment and Travel Services Section is seeking an experienced, detail-oriented, customer-focused Accounts Payable Processor to support day-to-day Accounts Payable functions. The role is part of the Accounting and Contracts Division, which performs professional accounting work and supports efficient, effective, and compliant laboratory finance and accounting policies and procedures. The processor works collaboratively to handle invoices promptly and accurately and help ensure suppliers are paid on time, while providing service to internal teams and external partners. This is a temporary assignment that may last up to 36 months, with approvals based on 6- to 12-month assignments. The posting states that the temporary employment is not under an employment contract and may be terminated at any time, with or without notice. The position reports to the Group Supervisor of Accounts Payable Operations and is located in Pasadena, California.
Requirements
- High school diploma and at least 6 years of related experience; alternatively, an Associate's degree in Business Administration, Accounting, or a related discipline with at least 1 year of related experience; or a Bachelor's degree in a related discipline.
- Broad knowledge in one or more related areas: Accounting, Accounts Payable, or Procure to Pay.
- Ability to work independently and as part of a team; self-starter.
- Strong proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
- Strong understanding of IT solutions, including ERP systems such as Oracle and Procure-to-Pay platforms, and ability to use technology to improve process efficiency.
- Excellent interpersonal, oral, written communication, and presentation skills.
- Strong customer service skills.
Nice To Haves
- Knowledge of applicable Laboratory and/or NASA policies and procedures, government regulations, and exposure to JPL institutional business processes and architecture.
- Broad knowledge of Federal Government Cost Accounting Standards (CAS).
- Critical thinking, curiosity, and a proactive approach.
- Ability to plan, prioritize, and complete multiple assignments independently.
- Associate's degree in Business Administration, Accounting, or a related discipline is desired.
Responsibilities
- Serve as the primary contact for vendors and internal departments, addressing inquiries and resolving Accounts Payable issues with timely, accurate communication.
- Respond to inquiries about invoice status, payment timing, and account discrepancies.
- Reconcile vendor statements and follow up on outstanding items.
- Manage the invoice processing cycle, from receipt and review through approval, remittance-date establishment, and payment.
- Verify invoice header information and purchase order line matching.
- Ensure supplier invoices comply with purchase order and subcontract terms and conditions; resolve discrepancies to support accurate, timely payments.
- Resolve moderately complex invoice holds, including price or quantity variances and tax withholding issues.
- Apply state and federal tax withholding policies to applicable invoices.
- Compile data and prepare Accounts Payable reports.
- Support assignment and reconciliation of airfare charges on the Corporate Travel Card, ensuring accuracy and proper allocation.
- Perform ad hoc duties as assigned.
- Participate in strategic goal teams.
Benefits
- Health, dental, vision, wellbeing, and retirement plans.
- Paid time off.
- Learning opportunities.
- Rideshare benefits.
- Childcare benefits.
- Flexible schedule.
- Parental leave.
- Additional traditional and unique benefits and perks.
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What This Job Offers
Career Level
Mid Level
Education Level
High school or GED
