Accounts Payable & PCARD Specialist

Central New Mexico Community College•Albuquerque, NM

About The Position

The Accounts Payable/PCard Specialist performs various accounting duties, which include ensuring accurate and timely processing of obligations and expenditures. The successful candidate prepares, and processes, and updates accounts payable documents (e.g. invoices) to ensure timely payments while providing high quality customer service to college faculty, staff, students and suppliers.

Requirements

Associates degree in a related field
Two (2) years of office experience related to processing financial transactions, entering and verifying data, and providing customer service.

Nice To Haves

Strong analytical and problem-solving abilities, with a demonstrated capacity to interpret and analyze financial data effectively.
A high level of accuracy and meticulous attention to detail in all aspects of work, ensuring compliance and precision in financial processing.
Excellent verbal and written communication skills, with the ability to engage professionally and effectively with vendors, staff, and management.

Responsibilities

Prioritizes thorough analysis during automated document review processes to elevate the efficiency and effectiveness of Disbursement Processing service levels.
Manages a portfolio of vendors using computer-based systems, including supplier invoices, supplier invoice requests, purchase orders, supplier contracts, pay on invoice requests, employee and student reimbursements, corporate card and p-card transactions, and maintenance of supplier records.
Works with the provider bank data management system to ensure that relevant supplier data is consistent between systems.
Reviews and processes invoices, credit memos, expenses reports, financial obligation forms for appropriate approvals, accounting dimensions, supplier information, and appropriate documentation.
Processes various types of payments including Accounts Payable checks, ACH, credit card and student refunds.
Ensures compliance with policies and procedures, correct accounting dimension usage, timeliness of payments, and proper approvals.
Assists in the month-end, fiscal year-end close and audit process.
Manages workflow including incoming and outgoing mail and email.
Generates reports including but not limited to bank uploads, balance reports, PCard upload, and match exception reports.
Researches and responds to all Accounts Payable inquiries and correspondence internally/externally in a prompt and courteous manner.
Assists in the management of the PCard program by auditing monthly statement submissions and conducting regular audits of PCard transactions initiated by end users to determine level of departmental adherence to established CNM policy and procedural requirements.
Researches PCard transactional violations to determine the nature of infraction and possible mitigating circumstances; Provide notes, report violations and follows up with cardholders as appropriate.
Processes fraudulent or disputed transactions to credit card accounts.
Assists in annual 1099 and 1042 reporting.
Establishes and maintains relationships with new and existing Suppliers.
Performs other related duties as assigned.