Accounts Payable Manager

Quanta Services•Plymouth, MI

About The Position

Responsible for managing, planning and directing the daily workflow by setting daily assignments for the AP team for timely entry, audit, routing, and confirmation of invoices to achieve a 2 to 3-day turnaround from invoice receipt to posting. Managing resource priorities and maintaining daily batch assignments in the ERP system. Strive to maintain zero deficiencies in the AP process. Work with the team to maintain efficiency levels. Ensure compliance with corporate policies and controls. Responsible for weekly check and ACH runs. Responsible for maintaining the AP email box and the incoming mail distribution. Evaluate incoming vendor inquiries and internal customer requests in order to properly manage resources from processing to timely cost collection and payment to the vendors. Follow up on timely authorizations, account and job changes as reviewed by the field. Must have a sense of urgency and maintain follow-through with the vendors and internal customers for good customer service. Responsible for timely processing of recurring payments and maintaining the master checklist of these vendors. Maintain timely processing of data entry corrections and void checks. Responsible for processing all other AP adjustments on a timely basis. Ensure statement reviews are completed monthly. Perform analytical reviews, examine exceptions, evaluate root causes and recommend corrective action(s) and improvements. For example sources of vendor credits, overpayments, invoices on hold and the final release of retention amounts. Identify root causes of duplicate payments and implement corrective actions. Perform month-end closing duties and generate reports as a requirement by management. Evaluate out-of-period postings and identify potential opportunities for more timely cost posting. Support audit documentation as needed. Support department goals eg., quarterly working capital benchmarks. Update training documentation periodically. Track employee productivity to achieve optimal department performance and work with individuals to meet and maintain the goals. Support systems implementation and department process improvements. This is a hands-on role for the individual who enjoys challenges and is willing to solve complex problems with other departments. All other duties as assigned.

Requirements

Accounts Payables background (with at least 2 years’ experience as a Manager).
Possess a Business or Accounting degree or equivalent experience.

Nice To Haves

Experience in a paperless and shared service environment is preferred.

Responsibilities

Managing, planning and directing the daily workflow by setting daily assignments for the AP team for timely entry, audit, routing, and confirmation of invoices to achieve a 2 to 3-day turnaround from invoice receipt to posting.
Managing resource priorities and maintaining daily batch assignments in the ERP system.
Striving to maintain zero deficiencies in the AP process.
Working with the team to maintain efficiency levels.
Ensuring compliance with corporate policies and controls.
Responsible for weekly check and ACH runs.
Responsible for maintaining the AP email box and the incoming mail distribution.
Evaluating incoming vendor inquiries and internal customer requests in order to properly manage resources from processing to timely cost collection and payment to the vendors.
Following up on timely authorizations, account and job changes as reviewed by the field.
Maintaining follow-through with the vendors and internal customers for good customer service.
Responsible for timely processing of recurring payments and maintaining the master checklist of these vendors.
Maintaining timely processing of data entry corrections and void checks.
Responsible for processing all other AP adjustments on a timely basis.
Ensuring statement reviews are completed monthly.
Performing analytical reviews, examining exceptions, evaluating root causes and recommending corrective action(s) and improvements.
Identifying root causes of duplicate payments and implementing corrective actions.
Performing month-end closing duties and generating reports as a requirement by management.
Evaluating out-of-period postings and identifying potential opportunities for more timely cost posting.
Supporting audit documentation as needed.
Supporting department goals eg., quarterly working capital benchmarks.
Updating training documentation periodically.
Tracking employee productivity to achieve optimal department performance and working with individuals to meet and maintain the goals.
Supporting systems implementation and department process improvements.
Solving complex problems with other departments.
Performing all other duties as assigned.