Accounts Payable Manager

Quinn Company•Whittier, CA

17h•Onsite

About The Position

Quinn Company, your local Caterpillar dealer, is hiring an Accounts Payable Manager in City of Industry, California. This role oversees all aspects of the Accounts Payable function, leading a team, improving processes, ensuring timely payments, and maintaining financial accountability. Quinn Company sells, services, and rents construction, agricultural, and material-handling equipment, along with diesel and natural gas engines, blending entrepreneurial agility with the global support of a Fortune 50 organization.

Requirements

Bachelor’s degree (B.A.) from a four‑year college or university
3–4 years of related accounts payable or accounting experience, or an equivalent combination of education and experience
Strong leadership, organizational, and communication skills
Experience managing teams and improving AP processes
Knowledge of accounting practices, compliance standards, and vendor management
Proficiency in Microsoft Office and AP systems
Ability to multitask, solve problems, and maintain accuracy in a high‑volume environment

Responsibilities

Manage Daily AP Operations: Ensure timely and accurate processing of vendor invoices and payments.
Reconcile Vendor Accounts: Review monthly vendor statements; resolve past-due invoices and discrepancies.
Lead Month-End Close: Plan and supervise closing activities related to Accounts Payable.
Supervise AP Coordinators: Assign work, monitor performance, and support training and development.
Ensure Compliance: Oversee adherence to policies, procedures, and accounting standards across the organization.
Improve Processes: Identify and implement methods to improve workflow efficiency and accuracy.
Support Department Development: Mentor staff and support their professional growth.
Manage Imaging & Scanning: Oversee invoice imaging processes and document control.
Oversee Compliance Filings: Ensure accurate and timely filing of 1099s, and manage stale-dated checks and unclaimed property requirements.
Resolve Issues: Anticipate and address AP-related challenges quickly and proactively.
Maintain AP Policies: Keep the policies and procedures manual updated and enforce companywide compliance.
Collaborate with Purchasing: Strengthen the purchase-to-pay cycle in partnership with the Purchasing Manager.
Provide Training: Deliver in-service training to staff and other departments on AP processes.
Promote Safety: Maintain a safe work environment and reinforce company safety standards.
Directly supervise 7–8 Accounts Payable employees
Interview, hire, and train staff
Plan and assign work; oversee daily activities
Conduct performance evaluations
Reward, discipline, and coach employees
Address complaints and resolve operational challenges