Accounts Payable Manager, Texas Institute for Electronics

The University of Texas at Austin•Austin, TX

22h•Hybrid

About The Position

The Texas Institute for Electronics (TIE) is a University of Texas at Austin-supported semiconductor consortium focused on developing and executing a state-of-the-art 3D Heterogenous Integration manufacturing technology roadmap and providing critical pilot manufacturing capabilities. With significant funding from the US DoD and the state of Texas, TIE is at the forefront of creating cutting-edge semiconductor manufacturing equipment and processes. This role is crucial for managing complex accounts payable functions and leading the A/P team to ensure accurate, timely, and compliant payment processing in accordance with all relevant requirements. The position also involves serving as a subject matter expert for procurement and contract-related payments and contributing to process improvement initiatives, including future ERP implementation.

Requirements

Bachelor’s degree and at least four years of progressively responsible experience in accounts payable or accounting operations, including high-volume payment processing.
Demonstrated leadership experience supervising an A/P or finance team, including workload management, training, and performance development.
Advanced knowledge of accounts payable functions, including invoice review, three-way matching, payment processing, vendor maintenance, reconciliations, and resolution of complex discrepancies.
Subject matter expertise in procurement- and contract-related payments, including purchase orders, contracts, and payment terms.
Experience interpreting and applying policies and procedures, ensuring compliance while resolving exceptions and nonstandard transactions.
Experience leading or supporting process improvements, including documentation, efficiency identification, and implementation of internal controls and best practices.
Proficiency with ERP financial systems, accounts payable platforms, and Microsoft Excel for reporting, reconciliations, and analysis.
Broad experience across transaction processing, accounting operations, purchasing, reconciliations, planning, reporting, and financial analysis.
Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
Strong problem-solving and analytical skills, including researching and resolving financial inquiries.
Effective time management, organization, and attention to detail.
Ability to work independently and collaboratively with minimal supervision.
Professional communication skills, both written and verbal, with strong customer service orientation.
Ability to maintain confidentiality, exercise discretion, and use sound judgment in decision-making.
Experience using electronic accounting and work management systems to process web-based documents.
Must qualify as a U.S. Person as defined in 22 CFR § 120.

Nice To Haves

Exceeds required education and includes at least two years of progressively responsible finance or accounting experience, including transaction processing, planning, reporting, and financial analysis.
Experience in a university, public sector, or similarly regulated environment.
Familiarity with State of Texas or UT Austin vouchering and accounting policies and procedures.
Strong knowledge of and experience ensuring compliance with university, state, and federal requirements, including policies, regulations, documentation standards, and audit readiness.
Experience supporting ERP system implementations or upgrades, including testing, data validation, training, and post-implementation support.

Responsibilities

Leads departmental invoice workflow to ensure accuracy, proper coding, compliance, and timely processing.
Provides hands-on training and guidance to A/P staff.
Serves as the first point of contact for escalation of complex issues involving other teams, central university offices, and vendors.
Assists A/P staff with duties when needed to meet deadlines and provides coverage during absences.
Reviews purchase orders and contracts to ensure appropriate account usage, compliance with University, State, and Federal procurement policies.
Submits requests for purchase order change orders and contract amendments.
Audits vendor invoices and supporting documentation against contract requirements and works with the vendor to resolve issues.
Processes payment vouchers against purchase orders, contracts, and subawards.
Creates wire transfer payment requests for submission to central processing team.
Monitors subaward approvals and transfers for invoice processing.
Ensures all A/P processes align with CSU, university, state, and federal requirements.
Maintains documentation and retention compliance.
Utilizes institutional knowledge to maintain an expert-level understanding of processes to assist peers and streamline workflows.
Provides cross-team consultative support and oversight.
Contributes to future ERP implementation and organizational change associated with A/P processes.
Continuously identifies and recommends improvements to streamline workflows within the existing A/P processes and cross-team functionality.

Benefits

Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
Voluntary Vision, Dental, Life, and Disability insurance options
Generous paid vacation, sick time, and holidays
Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds
Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Robust free training access through LinkedIn Learning plus professional conference opportunities
Tuition assistance
Expansive employee discount program including athletic tickets
Free access to UT Austin's libraries and museums with staff ID card
Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card