Accounts Payable Manager

University of Texas at Austin • Austin, TX

9d

About The Position

The Accounts Payable Manager leads the organization’s daily accounts payable operations, ensuring accurate, timely, and compliant disbursement of institutional funds. The position oversees invoice processing, supports vendor management, and leads the commercial card program in accordance with the Handbook of Business Procedures, UT System policy, and Texas state requirements, including the Texas Prompt Payment Act.

The manager supervises and develops accounts payable staff, maintains policies and internal controls, manages compliance and risk, and partners with Procurement, Supply Chain, Travel, Finance, and departments to resolve payment and vendor issues. The role also supports month-end and year-end close, reporting, reconciliations, audits, and financial reporting. It evaluates and improves workflows, supports automation and system enhancements, and maintains documentation for accounts payable systems and procedures.

Requirements

• Bachelor’s degree in accounting, finance, or business, or an equivalent combination of education and experience.
• Five years of progressively responsible accounts payable or disbursements experience, including two years supervising staff.
• Working knowledge of ERP financial systems and strong Excel skills.
• Knowledge of internal controls, 1099 reporting, and payment compliance.

Nice To Haves

• Experience in higher education, academic medicine, or state government.
• Familiarity with UT Austin financial systems, including DEFINE, and the Handbook of Business Procedures; Workday experience.
• Experience applying the Texas Prompt Payment Act and state comptroller expenditure rules.
• Experience with AP automation/OCR platforms and process redesign.
• Experience using AI tools to improve efficiency.
• Certified Accounts Payable Professional (CAPP) or similar certification.

Responsibilities

• Manage the full accounts payable cycle, including PO and non-PO voucher processing, invoice review, three-way matching, payment scheduling, and disbursements.
• Ensure timely and accurate payments across state, designated, restricted, gift, and other funding sources.
• Monitor accounts payable workflows, transaction volumes, and service levels.
• Resolve complex payment issues, invoice discrepancies, vendor disputes, and payment exceptions.
• Oversee commercial card administration and related payment processes.
• Supervise, train, coach, and evaluate accounts payable staff; assign and prioritize workloads and monitor productivity, accuracy, and service standards.
• Support employee development, engagement, succession planning, recruitment, onboarding, performance management, and corrective action processes.
• Ensure compliance with applicable federal, state, university, and institutional policies and regulations, including the Texas Prompt Payment Act, State Comptroller requirements, IRS reporting requirements, and university business procedures.
• Develop, implement, and maintain accounts payable policies, procedures, and internal controls; identify and mitigate financial, operational, and compliance risks.
• Safeguard institutional funds against duplicate, erroneous, and fraudulent payments, including verifying vendor banking and remittance changes.
• Support internal, external, and state audits.
• Collaborate with Procurement, Supply Chain, Travel, Finance, and departmental stakeholders on payment operations.
• Assist with vendor onboarding and maintenance, respond to payment inquiries, resolve escalated vendor concerns, and coordinate resolution of purchase order exceptions, receiving discrepancies, and payment disputes.
• Support month-end and year-end close; review accounts payable transactions and outstanding liabilities for accuracy and completeness.
• Prepare and analyze reports, reconciliations, and aging schedules; provide documentation and financial information for annual reporting and audits.
• Monitor and report accounts payable metrics and operational performance indicators.
• Evaluate and improve processes, support workflow automation, electronic invoicing, and system enhancements, and recommend and implement best practices.
• Support optimization of payment methods and related technologies and maintain accounts payable systems and procedure documentation.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager