Accounts Payable Manager

PCSI Careers • Austin, TX

8d • Hybrid

About The Position

PCSI is hiring a hands-on Accounts Payable Manager to lead the corporate AP team and oversee day-to-day accounts payable operations while working alongside staff. The manager will strengthen processes, develop employees, and ensure payments, expenses, and vendor activity are processed accurately, efficiently, and with appropriate financial controls. The role includes coaching and developing the team, prioritizing workloads, and managing process changes as PCSI and its finance team grow.

This position is based primarily at PCSI’s Corporate Headquarters in south Austin, Texas, and uses a hybrid schedule of up to two remote days per week. The employee must be located in the Austin metropolitan area. Occasional travel may be required, up to 5%.

Requirements

• At least five years of progressive full-cycle accounts payable or financial-operations experience, including invoice processing, vendor management, payment workflows, reconciliations, and controls.
• At least two years of experience supervising staff.
• Strong understanding of accounts payable processes, controls, and subledger accounting within an ERP environment.
• Strong knowledge of accounts payable, invoice processing, payments, vendor administration, expense reporting, purchase cards, aging management, and internal controls.
• Strong knowledge of payment fraud prevention, vendor validation, approval workflows, purchase-order matching, segregation of duties, and audit evidence.
• Strong communication, interpersonal, and conflict-resolution skills, with the ability to build productive relationships across departments and with vendors.
• Ability to lead teams, manage priorities, delegate effectively, work in the transaction queue when needed, and drive results.
• Strong analytical, organizational, and problem-solving skills, with attention to detail.
• Ability to manage confidential financial and vendor information with discretion and work independently in a collaborative environment.
• Commitment to continuous improvement, operational excellence, and customer service.
• Ability to pass criminal, drug, financial, and driving screening as required by Company policy.
• Ability to remain stationary regularly; operate a computer and standard office equipment; exchange accurate information; and occasionally carry office materials weighing up to 20 pounds.
• Ability to exchange accurate information in person and over the phone.
• Must be located in the Austin, Texas metropolitan area.
• PCSI does not offer immigration sponsorship for this position, including H-1B, TN, and STEM OPT visa types.

Nice To Haves

• Bachelor’s degree in Accounting, Finance, Business, or a related field; an equivalent combination of education and directly relevant experience may be considered.
• Advanced proficiency in Microsoft Excel, including reporting, analysis, and data management.
• Experience leading AP automation, purchase card, travel-and-expense, payment workflow, system implementation, testing, training, and change management.
• Experience with government contracting, regulated environments, Unanet, CostPoint, or comparable ERP systems.

Responsibilities

• Lead accounts payable operations, including vendor management, invoice processing, payments, and aging review.
• Review and approve weekly check runs after AP preparation, verifying supporting documentation, delegated approvals, due dates, duplicate checks, exceptions, and payment controls.
• Oversee expense-report workflows, receipt and policy compliance, approval follow-up, and posting after documented Accounting review of general-ledger coding.
• Oversee vendor setup and change requests, validation support, recurring-vendor monitoring, duplicate prevention, and separation of vendor maintenance from payment approval.
• Administer purchase card and travel-and-expense processes, including employee setup, cardholder support, receipts, aging, policy guidance, access, and backup coverage.
• Monitor AP aging, in-use and disapproved invoices, payment files, urgent and off-cycle items, supplier issues, and service-level performance.
• Develop and maintain AP policies, procedures, approval workflows, purchase-order matching requirements, control documentation, audit support, and exception evidence.
• Manage, develop, and hold AP staff accountable for performance, productivity, service, cross-training, and professional growth; prioritize workload and establish backup coverage.
• Partner with Accounting, Operations, Procurement, IT, Finance leadership, Legal, vendors, and other departments to resolve transactional issues and improve service delivery.
• Evaluate, implement, test, and support AP automation, payment workflows, expense tools, reporting, and related systems while maintaining segregation of duties.
• Support continuous improvement initiatives, quality standards, documentation, and technology-enabled process enhancements.

Benefits

• Annual bonus opportunity up to 8%.
• Comprehensive medical, dental, and vision coverage with 100% employer-paid premiums for Employee Only plans.
• 401(k) with company match up to 6%, pre-tax and Roth options, and 100% immediate vesting upon eligibility.
• Company-paid short-term and long-term disability, plus additional voluntary benefit options.
• 21 days of PTO each year, in addition to all federal holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager