Accounts Payable Manager

Grafton•Winchester, VA

5d•Onsite

About The Position

Grafton Integrated Health Network is seeking an experienced Accounts Payable Manager to lead and oversee our accounts payable operations within a mission-driven organization dedicated to improving the lives of children, adolescents, and families. This role is responsible for ensuring timely and accurate payment processing, maintaining vendor relationships, ensuring compliance with financial policies and procedures, and driving operational efficiencies. The ideal candidate is a detail-oriented finance professional with strong accounting knowledge, leadership experience, and a passion for continuous improvement who thrives in a collaborative environment and is looking to make a meaningful impact. Join us - and experience the deep fulfillment of knowing your work truly makes a difference! Be part of a team that leads with heart and grit, the Grafton way—where leadership, compassion, and dedication come together to change lives. Under minimal supervision, oversees a variety of fiscal responsibilities in Grafton’s Finance Department. Primary job duties require the application of best practices, experience, and judgment to supervise and coordinate activities of the Accounts Payable function. These duties include: staff oversight and development; manage vendor and internal stakeholder relationships; enforce internal controls to ensure ledger accuracy, maintain regulatory compliance, and mitigate fraud; timely payment of vendor invoices; recommend ways for the organization to recognize savings in daily purchases; identify areas where policy/process improvements can be implemented to increase departmental efficiency, accuracy, and records accessibility.

Requirements

High school graduation with 2-4 years of college with an emphasis in Accounting and/or Finance
5 or more years experience in the accounting/finance field, focusing on progressively increasing responsibilities
Any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Nice To Haves

Bachelor’s Degree in Accounting or Finance preferred

Responsibilities

Supervises Accounts Payable Personnel to implement industry-wide best practices for processing and paying invoices, researching and/or resolving discrepancies by reviewing documentation, and discussing necessary information with vendors and/or internal staff.
Ensures expenses are distributed to proper General Ledger levels and accounts.
Reviews and makes corrections as needed.
Reviews and edits data after entry for accuracy.
Analyzes vendor statements to ensure that payments of outstanding invoices are accurate and timely and investigates opportunities to capture savings.
Creates and maintains a system for appropriate general ledger distributions and/or allocations of large account invoices.
Implements and provides oversight to ensure processes are in place to sustain a filing system for all invoices, check copies, and other documentation to allow for efficient access to all Accounts Payable questions/queries.
Prepares federal year-end 1099’s, verifying accuracy and completeness, and issues the forms to the federal government and to the appropriate vendors by the federally mandated timeline.
Provides administrative oversight of the organization’s extensive purchasing card program
Other duties as assigned

Benefits

Medical, dental and vision
Flexible Spending & Health Savings Accounts
Generous Paid Time Off plan & attendance incentives
Employer Paid Life Insurance
Employee Assistance Program (EAP)
Short-term disability (STD)
Long-term disability (LTD)
Paid Career Development - we pay you while becoming certified in CPR, Ukeru , Mandt and other career training!
401(k), including an employer match up to $2,500 annually
Education Assistance up to $5,250 annually
Federal student loan forgiveness (may be eligible as a 501(c)(3) non-profit)