Accounts Payable Manager

Volunteers of America - Greater New York, Inc.•New York, NY

50d•$80,000 - $85,000•Hybrid

About The Position

The Accounts Payable Manager oversees the daily operations of the Accounts Payable function, ensuring the timely and accurate processing of invoices across all programs, administration, and related entities. The role is responsible for managing the disbursement cycle in accordance with established payment terms and schedules, and for maintaining a strong system of internal controls in compliance with generally accepted accounting principles.

Requirements

Bachelor’s degree is required, with a minimum of three (3) years of relevant accounts payable experience, or an equivalent combination of education and experience.
At least two (2) years of supervisory experience is required.
Strong understanding of accounting principles and demonstrate proficiency in Microsoft Excel, including the ability to analyze data and reconcile accounts.
A high level of attention to detail, strong written communication skills, and a commitment to providing excellent customer service.

Nice To Haves

Prior experience with Microsoft Dynamics 365 Business Central is preferred.

Responsibilities

Lead and manage the day-to-day operations of the Accounts Payable Department, including supervision, workflow management, and performance oversight of Accounts Payable staff. Ensure adequate coverage, staff development, and adherence to Agency policies and procedures.
Oversee the review and verification of payment vouchers and invoices to ensure completeness, accuracy, proper authorization, and compliance with Agency policies.
Manage the weekly payment selection process within the limits of an approved cash disbursement plan. Coordinate payment timing in alignment with vendor terms, cash flow considerations, and organizational priorities. Prepare weekly commitment reports, disbursement analyses, and other financial reports as requested, including quarterly reporting.
Maintain the integrity of the vendor master file across all entities by ensuring accurate setup, ongoing maintenance, and periodic review. Reconcile vendor statements, resolve discrepancies, and manage vendor inquiries. Identify and eliminate duplicate vendors and inactivate obsolete or restricted vendors.
Oversee the Accounts Payable month-end and year-end close processes, including reconciliation of the subledger to the general ledger and preparation of related entries and supporting schedules. Ensure the timely and accurate preparation and distribution of annual Forms 1099 in compliance with regulatory deadlines.
Train, mentor, and support Accounts Payable staff, ensuring proficiency in systems, policies, and procedures. Promote continuous improvement, accountability, and a strong internal control environment.
Manage the Accounts Payable inbox and serve as a primary point of contact for program, vendor, and internal inquiries. Provide guidance and technical support to program and finance staff utilizing Microsoft Dynamics 365 Business Central for Accounts Payable processing.
Develop, implement, and recommend enhancements to policies, procedures, and system controls to strengthen internal controls, improve efficiency, and ensure compliance with generally accepted accounting principles and regulatory requirements.
Perform other related duties and responsibilities as assigned to support the Finance Department and organizational objectives.