Accounts Payable Manager

Monmouth University • West Long Branch, NJ

10h • Onsite

About The Position

The Accounts Payable Manager provides both leadership and hands-on management for the Accounts Payable function and is responsible for ensuring the accurate, timely, and compliant disbursement of University funds while guiding the department through a significant transformation from paper-based processes to automated, technology-driven workflows. The incumbent will work closely with key administrative and financial functions to evaluate and implement new systems for invoice imaging, electronic approvals, and payment automation. This position requires a leader who can maintain operational excellence under the current manual processes while simultaneously preparing the department for future automation and system integration. This is an in-person, on-campus, non-remote position.

Requirements

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 4 years of professional experience in accounts payable, including at least 2 years in a supervisory or managerial capacity.
• Experience in analysis of accounts payable practices, policies, and operations; including making recommendations.
• Strong understanding of accounting principles, internal controls, and GAAP.
• Experience with ERP financial systems and AP automation platforms and workflows.
• Ability to manage both operational tasks and strategic process improvements.
• Knowledge of IRS vendor reporting requirements, including W-9/W-8BEN and 1099 processes.
• Strong leadership, analytical, problem-solving, communication, and interpersonal skills.
• Intermediate proficiency in MS Word and Excel; familiarity with document imaging systems.

Nice To Haves

• Experience in higher education nonprofit is preferred.
• Experience with Ellucian Colleague.
• Prior involvement in major AP automation projects.
• Experience participating in system implementations or workflow automation projects.
• Familiarity with procurement-to-pay (P2P) concepts and integration points.
• Project management or change management experience.

Responsibilities

• Lead, supervise, and develop the Accounts Payable team, including hiring, training, and performance management.
• Oversee daily AP processing to ensure invoices, reimbursements, and payments are completed accurately, approved properly, and issued on time.
• Review expense submissions, identify prepaid items, and ensure proper accounting treatment.
• Manage weekly check runs, payment approvals, voucher registers, and related journal entries.
• Maintain document imaging, record retention, and audit-ready files for all AP activity.
• Provide W-9s, tax-exempt forms, and support departments in resolving complex vendor issues.
• Ensure adherence to internal controls, audit standards, and University disbursement policies.
• Partner across key administrative and financial functions to review, evaluate, and recommend automated solutions for invoice scanning, electronic workflow approvals, and payment disbursements.
• Participate in planning and implementation of future AP automation projects, ensuring smooth transition from manual to digital processes.
• Assist in defining requirements, mapping current and future workflows, and establishing procedures for electronic document management and approvals.
• Develop and document new standard operating procedures (SOPs) to reflect process improvements and automation.
• Serve as a departmental lead for testing, training, and change management during system implementation phases.
• Partner with Purchasing on vendor onboarding, tax classification, and setup standards.
• Maintain strong working knowledge of IRS reporting requirements, including W-9/W-8BEN collection and 1099 compliance.
• Collaborate with the Controller’s Office to ensure accurate financial recording and timely month-end and year-end closings.
• Serve as the primary liaison with campus departments regarding payment status, disbursement policies, and AP procedures.
• Assist with audits (internal and external) by providing required supporting documentation as needed.
• Supervise and mentor the Accounts Payable team, fostering an environment of accountability, collaboration, and service excellence.
• Promote cross-training of subordinates to ensure continuity of operations.
• Identify opportunities to streamline workflows and strengthen internal controls.
• Communicate effectively with university departments to enhance understanding of Accounts Payable procedures and upcoming system changes.
• Support training efforts for departments and new employees on AP procedures and system changes.

Benefits

• 403(b) Retirement Plan (8% employer contribution)
• Generous Paid Time Off
• Medical, Dental & Vision Insurance Benefits
• Tuition Remission for employees upon hire
• Tuition Remission for spouse or civil-union partner and IRS dependent after one year of full-time continuous employment
• Employer paid Short & Long-Term Disability
• Employer-sponsored Life Insurance
• Employee Assistance Program (EAP), FSA, Telehealth and more
• To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Number of Employees: 501-1,000 employees