Accounts Payable HR and Payroll Admin

Hillsboro Club•Pompano Beach, FL

20d•$25 - $28•Onsite

About The Position

The Hillsboro Club, an exclusive oceanfront private residence club in South Florida, is seeking an experienced Accounts Payable, HR, and Payroll Admin to support the Finance and Human Resources Department at our gorgeous property. This position will be responsible for managing the Accounting and HR on a day-to-day basis. We are looking for someone with hospitality experience, and the passion to contribute to the continued success of our luxury property. The Club operates 24 hours a day and 7 days a week. The ideal candidate for this role must be available to work mornings, evenings, weekends, and holidays. This is a full-time, hourly position with competitive compensation of $25 to $27.85 per hour, paid biweekly.

Requirements

High School diploma or equivalent (GED).
Associate’s degree in Accounting, Finance, Business or related field preferred or two years of accounts payable-related experience and/or training or equivalent combination of education and experience.
Must have PC computer skills in Windows.

Nice To Haves

Hospitality experience
Associate’s degree in Accounting, Finance, Business or related field

Responsibilities

Collects and files invoices.
Files payables until paid.
Audits vendor invoices; assures that all invoices have been approved for payment by the appropriate manager.
Posts invoices to proper accounts.
Makes and records daily cash deposits.
Prepares daily deposit from checks received by mail and club drop box.
Processes all food and beverage and other invoices by attaching Purchase Orders when required and sends to appropriate managers for approval. Upon approval verifies coding and batch for Controller’s approval; input for payment.
Prepares and maintains weekly purchasing reports by departments.
Audits inventories.
Purchases and maintains office supplies.
Prepares accurate weekly cash flow reports.
Deposits all federal, state and municipal tax payments on a timely basis.
Compiles and maintains credit applications for vendors.
Balances petty cash and operating cash funds; reports deficiencies or surpluses to Controller.
Processes check runs and cuts manual checks as required.
Assists Controller in preparing month-end financial statements.
Processes all bills for final payment; provides checks with supporting documentation for signing by the CFO.
Ensures that club policy on obtaining proper authorization signatures is followed.
Manages all credit memos to assure that no incorrect charges are paid.
Word processes reports.
Assists with clerical work in the Accounting Department.
Maintains vendor contact records.
Maintains cash bank for authorized payments to caddies, members and others.
Reconciles vendors’ statements to assure that all invoices are accounted for.
Interacts with department heads regarding credit memos and invoice problems.
Maintains equipment contact files and warranty agreements.
Maintains cellular phone program for all individuals on the system; researches areas for improvements and cost savings.
Attends departmental and club training meetings.
Completes other appropriate assignments made by the CFO.
Maintains payroll records.
Produces computerized payroll reports.
Coordinates with human resources on new hire paperwork and employee benefits deductions.
Maintains time and attendance, absences, leaves, vacation, and sick leave reports.
Prepares payroll and all payroll-related tax returns and reports.
Collects time cards and other pay vouchers from all departments.
Prepares all payroll-related journal entries.
Totals or verifies total hours worked by each employee.
Maintains accurate records of pay rates for all employees.
Computes gross pay for all employees.
Reconciles tipped employees’ gratuity reports and posts to payroll files.
Deducts appropriate local, state and federal taxes and other deductions from gross pay.
Reduces gross pay for each employee for insurance, retirement and other benefits.
Reconciles monthly insurance statements; prepares journal entries; and forwards billing to accounts payable for payment.
Processes garnishment paperwork and updates employee files for payroll.
Calculates Workers’ Compensation distributions and processes billings.
Computes net pay.
Mails payroll checks to employees, if necessary.
Prepares all appropriate tax forms and deposits required for submission with payroll.
Generates and mails Federal Form 1099 to employees.
Maintains pension records and prepares 401(k) spreadsheets and distributions.
Prepares monthly vacation accrual report.
Prepares bi-weekly/monthly overtime report.
Prepares monthly headcount report with assistance of the membership and food and beverage departments.
Updates management on current payroll and personnel issues.
Notifies terminated employees about COBRA rights; sends letter by certified mail within 14 days of termination.
Assists the CFO with year-end bonus calculations and quarterly reporting.
Assists applicable staff with information about anniversary, insurance, and 401K enrollment dates.
Processes billings and maintains records for medical, dental and group insurance coverage.
Cross-trains with and acts as back-up for accounts receivable, payable and human resources as needed.
Completes other appropriate assignments made by the CFO.