Accounts Payable Generalist

PartsSource • Charlotte, NC

2d • Hybrid

About The Position

PartsSource is the leading technology and software platform for managing mission-critical healthcare equipment. Trusted by over 5,000 US hospitals and 15,000 clinical sites, PartsSource empowers providers and service organizations to maximize clinical availability for patient care and automates the procurement of parts, services and training through a unique digital experience. PartsSource team members are deeply committed to our mission of Ensuring Healthcare is Always On®, which is foundational to our success and growth. Our vibrant culture is built upon aligned values, shared ownership, mutual respect, and a passion for collaborating to solve complex customer problems. We are seeking a dynamic and experienced Account Payables Generalist to join our team in the fast-paced and impactful field of healthcare software technology. In this role, you will be responsible for accurate and timely financial and administrative support to ensure effective, efficient and accurate financial and administrative operations within the finance team. Specifically, in this role, you will own the design of training and process development for the evaluation of all supplier and vendor invoices. Reporting to the Account Payable Manager, you will complete accurate reviews of invoices, authorize payments, interact with vendors and clients to inform decisions, and follow up with internal and external customers to give status updates.

Requirements

• General knowledge of accounting and understanding of the general ledger accounts and how they relate to invoices.
• Ability to work in and report from Excel.
• Ability to work in a hybrid team environment.
• Knowledge of Microsoft Great Plains helpful.

Nice To Haves

• A Team Player attitude.
• Willingness to take initiative.
• Ability to exercise independent judgment.
• Strong written and verbal communication.
• Impeccable attention to detail.
• Ability to work accurately and efficiently in a fast-paced environment.

Responsibilities

• Review and Process invoices for payment
• Match invoices to receiving documents and review for accuracy.
• Analyze, plan, and use independent judgement to resolve issues promptly.
• Develop knowledge about the entire AP process to respond to questions and determine appropriate course of action.
• Scan and process all invoices and credits into our document management system.
• Post invoices into the finance system.
• Generate accounts payable and refund checks.
• Research vendor statements, communicate with vendors on disputes as needed.
• Perform day to day financial transactions including verifying, classifying, and recording accounts payable data.
• Organize and match returns paperwork.
• Utilize internal reports to effectively communicate with internal and external team members.
• Process check requests ensuring all appropriate approvals have been received.
• Interact effectively with internal and external teams as required.
• Assist other team members as needed to ensure prompt handling of all invoices.
• Conform with and abide by all regulations, policies, work procedures, and instructions.

Benefits

• Competitive compensation package with salary, incentives, company ownership/equity, and comprehensive benefits (401k match, health, college debt reduction, and more!)
• Career and professional development through training, coaching and new experiences.
• Hybrid culture with new & beautiful workspaces that balance flexibility, collaboration, and productivity.
• Inclusive and diverse community of passionate professionals learning and growing together.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed