Accounts Payable Expense Supervisor

O'Reilly Auto Parts • Headquarters, KY

10d • Onsite

About The Position

The Accounts Payable Expense Supervisor is responsible for all aspects of the Expense Accounts Payable department. Primary responsibilities include staff supervision, oversight of invoice and payment processing, customer service, vendor relations, problem resolution, reporting, and reconciliation. The position will be assigned to one of the following areas: 1) Utility Processing or 2) Expense Processing.

Requirements

• College degree in accounting or business-related field or equivalent experience
• Excellent verbal and written communication skills
• Proficient with spreadsheets and queries
• Must be able to work independently and make decisions that are within the company guidelines.
• Attention to Detail
• Organization skills, must be able to handle multiple ongoing projects

Nice To Haves

• Accounts payable experience in a company with multiple locations/facilities
• Lawson financial software experience

Responsibilities

• Direct supervision of AP Expense leads and staff.
• Coach and mentor staff, always setting an example of the O'Reilly Culture.
• Handle time off requests, scheduling, and timekeeping corrections for hourly team members.
• Review team member productivity and counsel team members as needed to meet goals.
• Prepare TM evaluations and rating recommendations and administer to staff in a timely manner.
• Ensure, with the use of staff, that all invoices are properly coded and approved (as listed in documentation).
• Supervise workflow from invoice receipt to payment, ensuring maximum efficiency.
• Monitor invoice backlog and adjust resources as necessary to ensure timely processing.
• Oversee all aspects of payments for expenses.
• Ensure payments are accurate and timely while taking all possible discounts and avoiding late fees.
• Void Checks, perform stop pay requests as needed and reinstate invoices when necessary.
• Ensure that all vendors and departments are getting exceptional customer service.
• Coach team members on customer service and communication techniques.
• Resolution of AP problems/issues of various types.
• Attain sufficient systems knowledge to query and research program-related problems.
• Keep management informed of all issues and resolutions.
• Prepare and analyze reporting for AP Expense activity.
• Reconciliation of clearing accounts.
• Assist Manager with 1099 tax reporting and informative returns.
• Works closely with the Accounts Payable Manager to maintain efficient workflow within the department.
• Perform critical duties in the absence of the AP Expense Manager.
• Backup other supervisors and leads as necessary.
• Participate on project teams for all development programs and systems that affect AP Expense.

Benefits

• Competitive Wages & Paid Time Off
• Stock Purchase Plan & 401k with Employer Contributions Starting Day One
• Medical, Dental, & Vision Insurance with Optional Flexible Spending Account (FSA)
• Team Member Health/Wellbeing Programs
• Tuition Educational Assistance Programs
• Opportunities for Career Growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree