Accounts Payable / Data Entry

American Diamond Logistics•Fort Worth, TX

34d•$40,000 - $45,000•Onsite

About The Position

American Diamond is growing, and we are looking for a detail-driven Accounts Payable / Data Entry Clerk to join our accounting team. If you take pride in getting the numbers right, enjoy bringing order to a busy workload, and want to be a valued part of a team where your accuracy directly keeps the business moving, we’d love to meet you. This is a great fit for someone early in their accounting career and ready to grow, or an experienced AP professional who wants a stable, full-time role with excellent benefits and a predictable Monday-to-Friday schedule. You’ll work closely with vendors, customers, and colleagues across departments, and you’ll see the real impact of your work every single day.

Requirements

High school diploma or equivalent.
A minimum of 2 years of experience in accounting.
Solid basic data-analysis skills and the ability to work with large data sets.
Extreme attention to detail and the discretion to handle confidential financial information with care.
Clear verbal, written, and listening skills to resolve issues and coordinate payments with our personnel and vendors.
Comfort navigating multiple IT and accounting systems, and an eye for using them to work more efficiently and automate where you can.
The ability to multitask, prioritize, and stay organized while working with large amounts of data.
A steady, flexible approach as accounting standards, tax requirements, and systems evolve.
A team-first mindset, working across departments to gather, verify, and make sense of data.

Nice To Haves

An Associate’s or Bachelor’s degree in accounting, finance, or business administration.
Experience in the logistics or transportation industry.
Familiarity with accounts payable processes and best practices.

Responsibilities

Receive, review, and enter invoices into our accounting software with a sharp eye for accuracy.
Match purchase orders to invoices, verifying quantities, prices, and discounts before payment.
Serve as a friendly, responsive point of contact for vendors on payment status, questions, and any issues that arise.
Review statements of open invoices and follow up with vendors to keep accounts current.
Work within customer AR portals to confirm items are approved to pay, resolve differences, and secure timely payments.
Assist in preparing invoices to be sent to customers.
Process Notices of Assignment and Letters of Release for the factors who support our carriers.
Accurately enter customer and vendor information, orders, invoices, and other records into our systems.
Validate data against source documents, catching errors and inconsistencies before they’re entered.
Sort and organize incoming data from multiple sources for efficient, reliable entry.
Clean up existing data by identifying and correcting typos and errors.
Keep formatting consistent, following established guidelines for dates, numbers, and addresses.
Maintain clear records of your data-entry activity and track your progress.
Maintain organized records of invoices, purchase orders, and approvals.
Provide supporting documentation for audits when needed.
Update and maintain vendor files, including TIN matching, name and address changes, mergers, and mailing preferences.
Pitch in on other accounting duties as the team needs them.