Accounts Payable Corporate

AUXILIO INC•Montgomery, OH

3d•Onsite

About The Position

The Accounts Payable Specialist is responsible for all financial transactions related to paying vendors. Their duties include processing invoices, resolving invoice discrepancies, and making payments to suppliers. This role also involves controlling the flow of inventory. The company, Auxilio, specializes in providing expert management of the student environment for school districts, saving clients time and money to reinvest in the student experience.

Requirements

High school diploma or equivalent required; associate's degree in accounting preferred.
At least two years of related experience is required.
Proficient in Microsoft Office Suite and QuickBooks Software.
Basic understanding of clerical and administrative procedures.
Excellent written and verbal communication skills.
Excellent organizational, time management skills and attention to detail.
Ability to solve problems as they arise.
Must be reliable and extremely trustworthy.
Ability to maintain confidential and meticulous records.
Ability to operate office equipment, such as computers, 10-key calculator, and copier.
Ability to work independently and in a fast-paced environment.
Ability to anticipate work needs and interact professionally with customers.

Responsibilities

Review vendor invoices for accuracy, proper approval, and alignment with purchase orders and receipts.
Enter invoices into accounting system and apply correct general ledger codes.
Schedule and execute payments (ACH, Checks) according to terms.
Compare invoices, purchase orders, and receipts to identify and resolve discrepancies; reconcile vendor statements.
Respond to vendor inquiries, resolve billing issues, and maintain strong vendor relationships.
Maintain accurate account payable files and payment records for audit and internal reporting.
Design and implement an inventory tracking system for optimized inventory control procedures.
Review the levels of raw materials and supplies to determine shortages; contact managers/mechanics to get inventory in each location.
Create detailed reports for adjustments, inventory operations, and stock levels in excel.
Order new supplies as needed, avoiding excessive surplus or inefficiencies.
Analyze various suppliers to ensure the company is receiving the best cost-effective deals.
Perform other related duties as assigned.