Accounts Payable Coordinator

Messerli & Kramer•Minneapolis, MN

4d•Hybrid

About The Position

The Accounts Payable Coordinator is responsible for managing the company's accounts payable processes amongst our multiple locations, ensuring timely and accurate processing of invoices, payments, and vendor accounts. This role supports the finance department by maintaining accurate financial records, reconciling accounts, and ensuring compliance with company policies and accounting standards. The role also involves client billing responsibilities, including generating and distributing Pro-formas/pre-bills and preparing and processing high-quality invoices in a timely manner. The position is located in the downtown Minneapolis office and offers a hybrid schedule after training, requiring a minimum of three days on site.

Requirements

Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
Minimum of 2 years of experience in accounts payable or a similar accounting role.
Knowledge of accounting principles and financial procedures.
Experience with electronic invoicing systems.
Previous experience supporting AP/billing requirements for multiple locations.
Proficiency in Microsoft Excel
Experience in high volume invoice processing
Strong numerical and analytical skills.
Excellent attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to prioritize tasks and meet deadlines.
Experience in working in legal or professional services environments.
Accuracy and attention to detail
Time management
Ability to work with tight deadlines.
Ability to support multi locations for AP/billing support.
Organizational skills
Strong data entry skills
Problem-solving ability
Integrity and confidentiality
Teamwork and collaboration
Strong customer service

Nice To Haves

Previous client billing experience a plus, not required.
Experience in trust accounting systems
Experience in legal accounting financial software (e.g., Surepoint (LMS)/Elite or other applicable financial applications).

Responsibilities

Receive, review, and process supplier invoices accurately and promptly.
Match invoices with purchase orders and receiving documents.
Verify invoice details, pricing, and approval before payment processing.
Prepare and process payments through checks, electronic transfers, or other payment methods.
Reconcile vendor statements and resolve invoice discrepancies.
Reconcile credit card statements for locations.
Process expense reports on a bi-weekly basis.
Maintain accurate accounts, payable records, and filing systems.
Monitor payment schedules to ensure vendors are paid on time.
Respond to vendor inquiries regarding payments and account status.
Assist with month-end and year-end closing activities.
Prepare accounts payable reports and assist with financial audits.
Ensure compliance with company policies, internal controls, and applicable accounting regulations.
Support other finance and administrative duties as assigned.
Generate and distribute Pro-formas/pre-bills for attorney’s/Legal Assistants at the beginning of each month, after the time entry deadline (and during the month as needed).
Preparation and processing of high-quality invoices in a timely manner.
Monitor status of retainer billings, generate invoices, and prepare necessary reports.
Back up Billing Specialist as needed.

Benefits

Medical, Dental and Vision Plans
Flex Spending Accounts Available for Health Savings, Dependent Care, Limited Purpose, and Flexible Savings Accounts.
Employer Contribution to Heath Savings Account if enrolled in High-Deductible Health Plan
Voluntary Life Benefits and Employer Paid Basic Life/LTD
Paid Maternity and Parental Leave
Parking Reimbursement $125/month or 100% Paid Metro Transit Card
401K Plan and Employer 4% Safe Harbor Contribution starts after completion of 1,000 hours on employee anniversary.
Paid Holidays/Paid Time Off
Gym Reimbursement up to $120/annually
Free Onsite Gym