Accounts Payable Coordinator

Aston Carter•Indianapolis, IN

10d•$25 - $31•Onsite

About The Position

The Accounts Payable Coordinator is responsible for performing end-to-end accounts payable activities, including receiving, processing, verifying, and reconciling invoices and payments. This role controls expenses by ensuring accurate three-way matching, timely invoice processing, and effective vendor communication, while supporting the broader Finance function through month-end close activities, audits, and corporate initiatives.

Requirements

At least 3 years of hands-on accounts payable experience.
Proven ability to process 100 or more invoices per day accurately and efficiently.
Strong experience with three-way matching of purchase orders, invoices, and receiving documents.
Demonstrated capability in invoice processing and discrepancy resolution.
Experience in vendor reconciliation and maintaining accurate vendor accounts.
Ability to manage an Accounts Payable inbox and respond to supplier inquiries in a timely, professional manner.
Experience supporting month-end close activities within a Finance team.
Ability to support Finance-related audits by organizing and providing required documentation.
Strong attention to detail, accuracy, and organizational skills in a high-volume environment.
Demonstrated ownership of personal learning and development with a continuous improvement mindset.
Ability to participate effectively in problem-solving and process improvement initiatives.
Capability to exercise autonomy and sound judgement within established guidelines.
Commitment to following Health, Safety, and Environmental policies and acting safely at all times.

Nice To Haves

Experience with SAP for accounts payable or general Finance processes.
Experience with Concur or similar expense management systems.
Proficiency with Microsoft Excel for tracking, reconciling, and analyzing payables data.
Degree in Accounting, Finance, or a related field is preferred.
Experience assisting in training, mentoring, and supporting other team members.
Strong communication and collaboration skills for working with internal teams and external suppliers.
Proactive approach to continuous improvement for both personal development and business processes.

Responsibilities

Manage all incoming invoices and perform full three-way matching between purchase orders, invoices, and receiving documents to ensure accuracy and compliance.
Process a high volume of invoices, typically 100 or more per day, in a timely and efficient manner.
Investigate and resolve invoice discrepancies by collaborating with internal stakeholders and external suppliers.
Reconcile vendor statements regularly and ensure vendor accounts remain accurate and up to date.
Monitor and manage the Accounts Payable email inbox, responding to supplier inquiries promptly and professionally.
Support the Finance team with month-end close activities, including preparing and providing accounts payable information as needed.
Participate in Finance-related audits by providing requested documentation, explanations, and support to auditors.
Process corporate card expense reports within required timelines, verifying appropriate approvals and coding.
Contribute to company projects and corporate initiatives related to process improvement and Finance operations.
Actively participate in continuous improvement activities and problem-solving efforts to enhance accounts payable processes.
Assist in the training, mentoring, and assessment of other team members to support team development and knowledge sharing.
Exercise sound judgement and autonomy in daily work while following established guidelines and direction.
Comply with Health, Safety, and Environmental policies and procedures, and promptly report any accidents, incidents, or near misses.
Act in a safe and responsible manner at all times in the workplace.
Perform additional accounts payable and Finance-related duties as assigned.