Accounts Payable Coordinator (Temp)

Chicago Cubs•Chicago, IL

20h•Onsite

About The Position

The Accounts Payable Coordinator is responsible for administering and processing expense reports for Chicago Cubs Baseball Club LLC and related entities, ensuring accuracy, timeliness, and adherence to company policies, procedures, systems, and internal controls. This role oversees the issuance of T&E and Purchasing cards, provides guidance to associates on payment processes and expense reporting, and performs monthly Accounts Payable close activities to support the organization’s financial health.

Requirements

Bachelor’s degree or equivalent combination of education and relevant work experience.
Previous Accounts Payable experience, including substantial use of an automated payables system.
Strong attention to detail and ability to manage high volumes of transactions accurately.
Demonstrated proficiency in Microsoft Office Suite, with intermediate Excel skills (e.g., data analysis and validation, formulas and functions, pivot tables, and conditional formatting).
Strong interpersonal and communication skills, with the ability to collaborate effectively with vendors and internal stakeholders.
Excellent organizational skills and a proven commitment to meeting deadlines.
Ability to handle confidential information with integrity and discretion.
Flexibility to adapt to changing priorities and responsibilities in a dynamic work environment.
Ability to work onsite 80% of the time.
Willingness to demonstrate flexibility with work hours, including occasional overtime or working on holidays as business needs arise.

Nice To Haves

Experience with accounting software such as NetSuite and Emburse (formerly Chrome River) preferred.
Experience with sales and use tax reporting and 1099 reporting is preferred.

Responsibilities

Ensure the timely and accurate progression of expense reports through Emburse to final approval, verifying proper documentation and approvals.
Review associate expense reports for use tax and apply company guidance to self-assess tax when required.
Maintain strong understanding of active workflows in Emburse to identify routing issues and recommend process or efficiency improvements to enhance user experience.
Train and support employees on Emburse usage, including troubleshooting and resolving user interface issues.
Process T&E and Purchasing Card applications and terminations; respond to associate inquiries and review card activity to ensure compliance with company policies and procedures.
Review and resolve daily banking notifications, including Positive Pay exceptions and ACH rejections.
Manage and load schedule payments on a weekly basis, ensuring accuracy and timely processing.
Perform assigned Accounts Payable monthly close activities, including preparing expense accrual reports and downloading outstanding check data.
Pay, code, and submit FedEx invoices using the Finance PCard.
Create and submit expense reports for Finance PCard transactions.
Enter utility invoices and Purchasing Card statements to Emburse.
Maintain user access and profiles in Egencia, the company’s preferred travel booking platform.
Assist with game-day winner payments, such as the 50/50 raffle and the moundball raffle, including W2-G preparation.
Support vendor onboarding and maintenance in NetSuite, including TIN verification with the IRS.
Assist with internal 1099 quarterly audits as needed.
Serve as back-up to the other Accounts Payable Coordinator as needed.
Perform other duties as assigned.