Accounts Payable Coordinator

Areas USA, Inc•Miami, FL

4d•Onsite

About The Position

The Accounts Payable Coordinator is responsible for compiling and maintaining accounts payable records. This role involves reviewing invoices, managing vendor communications, reconciling statements, and supporting month-end closing activities. The position requires a high degree of accuracy, strong organizational skills, and the ability to collaborate effectively across departments.

Requirements

Minimum of 2 years’ relevant experience.
Proficient in Microsoft Office Suite.
Experience with accounting systems (SAP preferred).
High degree of accuracy, organization, and attention to detail.
Strong communication skills with the ability to partner effectively across departments.
Ability to prioritize, adapt to changes, and meet deadlines in a fast-paced environment.
Strong problem-solving skills and initiative to resolve issues independently.
Ability to follow instructions, accept feedback, and collaborate with management and team members.
Ability to follow instructions and respond to manager feedback

Nice To Haves

Associate’s degree in Accounting, Finance, or related field preferred.
Bilingual (English/Spanish) strongly preferred.

Responsibilities

Review all invoices for appropriate documentation and approval prior to payment.
Act as a liaison between the Support Center and field Operations.
Respond promptly and professionally to vendor inquiries.
Maintain all accounts payable reports, reconciliations, spreadsheets, and department files in an organized and up-to-date manner.
Maintain consistent communication with Operations to ensure timely processing of invoices, purchase orders, and credit memos in line with vendor statements.
Monitor and manage the Accounts Payable inbox and support ticketing system, ensuring requests are addressed and closed on time.
Reconcile vendor statements and resolve discrepancies as needed.
Assist with monthly, quarterly, and year-end closing activities.
Prepare account analyses and ad hoc reports as required.
Support and help enforce accounting policies and internal controls applicable to the accounts payable department, escalating exceptions when necessary.
Provide documentation and support for internal and external audits.
May be asked to travel within the U.S. to company sites as needed.