Accounts Payable Coordinator

Advanced Medical Transport•Peoria, IL

1d•$21 - $30•Onsite

About The Position

Advanced Medical Transport (AMT) is seeking a full-time Accounts Payable Coordinator to join their Finance Department in Peoria. AMT is a leading provider of emergency and scheduled ambulance services in Central and Western Illinois and parts of Iowa, operating as a private, not-for-profit organization for community benefit. The Accounts Payable Coordinator will be responsible for processing organizational expenditures, assisting with accounting activities, analysis, and reconciliations to ensure accurate and timely financial reporting.

Requirements

Associates degree in Accounting/Finance or related field required.
Minimum of two years proven experience in an accounting/financial position preferred.
Proficient in Microsoft Suite products, particularly Microsoft Excel.
Aptitude for learning new systems.
Works well independently and in a group environment.
Pays close attention to detail with a high level of accuracy.

Nice To Haves

Will take into consideration education and other work experience.

Responsibilities

Recording and payment of all approved disbursements in accordance with organizational disbursement policies.
Reviewing invoices and expenses for appropriateness, accuracy, and potential employee fraud/abuse.
Recording approved invoices in the General Ledger and ensuring timely processing of payments via disbursement checks, ACH, wires, and credit cards.
Maintaining W-9 forms on file.
Preparation and timely filing of all 1099 tax forms.
Preparation and timely filing of unclaimed property.
Administering user access to the WEX fuel system.
Maintaining custody of all Accounts Payable contracts with vendors, ensuring contracts are current and both parties are in compliance.
Assisting with timely renewal and termination of contracts.
Providing direct supervision of the Accounts Payable Clerk.
Booking recurring monthly journal entries in coordination with the Director of Accounting.
Maintaining Excel spreadsheets detailing General Ledger accounts and reconciling them monthly.
Reviewing General Ledger detail monthly for incorrect postings.
Assisting with the monthly financial close.
Assisting with the preparation of the annual budget.
Processing Non-Zoll deposits (miscellaneous) into bank accounts and recording transactions in the General Ledger.
Assisting in gathering, analyzing, and presenting data to support decision-making.
Providing company divisions with necessary information to execute their responsibilities.
Assisting in streamlining account functions for resource optimization.
Assisting with special projects assigned by the Finance department and management team.
Performing other relevant duties as assigned.

Benefits

Life Insurance
403(b) account with 50% company match
Paid Time Off
Holiday Pay — six paid holidays each year: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, and Christmas Day
Payroll Direct Deposit
Furnished Uniforms
Paid Continuing Education
Tuition Reimbursement
Employee Assistance Program
Medical, dental, vision, and prescription coverage
Flex-spending or HSA accounts
Disability
Fitness Center Memberships