Accounts Payable Coordinator - Waco

Naman Howell Smith & Lee PLLC•Waco, TX

3d•Onsite

About The Position

Naman Howell has an immediate opening for a detail-oriented and dependable Accounts Payable (AP) Coordinator to join our accounting team in our Waco office and play a key role in maintaining the accuracy, efficiency, and integrity of the firm’s payables operations. The Accounts Payable Coordinator is responsible for processing all invoices received for payment and managing the payment of all firm creditors in an accurate, efficient, and timely manner. This role is central to the firm’s financial operations and requires someone who takes pride in precision, follows through on every detail, and communicates well across internal channels and with external vendors.

Requirements

Minimum of 3 years of accounts payable or general accounting experience.
Solid understanding of general accounting principles and accounts payable best practices.
High attention to detail with a commitment to accuracy in data entry and record-keeping.
Proficiency with Microsoft Office, particularly Excel and Outlook.
Strong organizational skills and the ability to manage multiple priorities and deadlines.
Professional demeanor with excellent written and verbal communication skills.
Ability to handle confidential financial information with discretion.

Nice To Haves

Experience in a law firm or professional services environment.
Familiarity with SurePoint, Elite, Aderant, or similar accounting platforms.
Experience with 1099 preparation and vendor compliance documentation.
Associate or bachelor’s degree in accounting, finance, or a related field.

Responsibilities

Process all check and wire payment requests in a timely manner while adhering to firm policies, procedures, and internal controls.
Enter invoices payable into the firm’s accounting system (SurePoint) while maintaining an accurate and up-to-date vendor database.
Collect and maintain W-9 forms for all firm vendors and assist with the annual preparation and issuance of 1099 forms.
Monitor and maintain all firm credit card accounts, including timely entry of transactions into the accounting system on a monthly basis.
Coordinate renewals for attorney bar memberships, court admissions, and professional association dues, including the American Bar Association, State Bar of Texas, and applicable District Courts.
Manage payments for all online firm accounts, including Secretary of State filings, eFile Texas, and similar platforms.
Prepare and submit daily positive pay uploads to the firm’s banking partners.
Reconcile vendor statements and resolve discrepancies promptly and professionally.
Respond to vendor inquiries and maintain strong working relationships with firm suppliers and service providers.
Apply sound judgment and initiative when addressing complex or non-routine payables issues.
Assist with month-end and year-end close processes as they relate to accounts payable.
Support other members of the accounting team and accept additional tasks as assigned.
Maintain confidentiality at all times.