Accounts Payable Coordinator, Commercial Real Estate

IRG Realty Advisors • Richfield, OH

6d

About The Position

The Accounts Payable Coordinator supports accurate, timely, and controlled invoice and payment processing across a high-volume commercial real estate portfolio. The role reviews and processes transactions, resolves discrepancies, maintains audit-ready documentation, and follows established approval workflows, internal controls, and accounting procedures. Working closely with the Accounts Payable Supervisor and Accounts Payable Manager, the Coordinator is expected to work independently and demonstrate accountability and sound judgment. The ideal candidate is detail-oriented and proactive, able to research issues, determine appropriate next steps, communicate effectively, and follow matters through to resolution with minimal oversight.

The position supports invoice and payment processing, assigned real estate tax, mortgage, distribution, and capital expenditure processes, audit requests, period-end close, team training, procedure documentation, and process improvements.

Work is primarily performed in a professional office environment. The position involves extended computer use and frequent use of standard office equipment, as well as in-person, telephone, and electronic communication. It may occasionally require moving or carrying office materials weighing up to 20 pounds.

Requirements

• At least five years of Accounts Payable, accounting, bookkeeping, or related financial experience, including high-volume invoice and payment processing.
• Working knowledge of general ledger coding, invoice approvals, supporting documentation, and payment processing.
• Experience with accounting software, ERP systems, or invoice management platforms.
• Strong attention to detail, critical thinking, problem-solving, organization, follow-through, and communication skills.
• Ability to manage multiple priorities and deadlines while maintaining accuracy and professionalism.
• Proficiency in Microsoft Excel, Outlook, Word, and related Microsoft Office applications.
• Ability to follow established policies and controls, maintain complete supporting documentation, protect confidential information, exercise sound judgment, escalate concerns appropriately, and take ownership of assigned work through resolution.

Nice To Haves

• Associate degree or higher in Accounting, Finance, Business Administration, or a related field.
• Experience in commercial real estate, property management, multi-property, or multi-entity accounting.
• Experience in a structured accounting environment with internal controls, audit support, approval workflows, and documentation standards.
• Experience with capital expenditures, real estate tax or mortgage payments, training, or process improvement.
• Experience in a public company, a company preparing to become public, or a SOX-controlled environment.

Responsibilities

• Process, code, route, and review invoices and payment requests for accuracy, proper approval, and supporting documentation.
• Research and resolve invoice discrepancies, duplicate concerns, vendor inquiries, workflow exceptions, and payment issues.
• Prepare payment batches and complete assigned check run activities while maintaining complete supporting records.
• Monitor Accounts Payable email, voicemail, workflow queues, and system exceptions, following outstanding items through resolution.
• Support assigned real estate tax, mortgage, distribution, and capital expenditure processes.
• Maintain organized, audit-ready records and comply with internal controls, approval workflows, segregation-of-duties requirements, and record-retention standards.
• Escalate unusual transactions, missing approvals, vendor master data concerns, and other potential control issues as appropriate.
• Support audit requests and period-end close activities by locating documentation, researching open items, and resolving discrepancies.
• Assist with team training, procedure documentation, and process improvements to increase accuracy, consistency, and efficiency.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed