Accounts Payable Coordinator
About The Position
Idaho National Laboratory is hiring an Accounts Payable Coordinator to work on our Accounts Payable team. Our team works a 9x80 schedule located in Idaho Falls, Idaho with every other Friday off. Idaho National Laboratory depends on precise financial operations to support its mission-critical research in nuclear energy and national security, and as an Accounts Payable Coordinator, you'll ensure that vendor payments, purchase orders, and subcontractor invoices are processed accurately and on time. You'll maintain payment records, reconcile vendor statements, resolve payment issues, and prepare cost distribution journals that keep complex research programs funded and operational. Your attention to detail and understanding of accounts payable policies will directly support the seamless financial operations that enable scientists and engineers to focus on breakthrough discoveries in nuclear technology, critical infrastructure, and advanced energy systems.
Requirements
- Level 2: High School or equivalent and 2 years related experience accounts payable experience commensurate with the level.
- Level 3: High School or equivalent and 4 years related experience accounts payable experience commensurate with the level.
- An understanding of the invoice payment cycle, accounts payable terminology, and an overall understanding of accounting theory and terminology.
Responsibilities
- Validate and process vendor invoices against purchase orders, contracts, and FAR requirements, ensuring accuracy and compliance with government procurement regulations.
- Execute payment batches across multiple disbursement methods, enforce payment terms, capture early pay discounts, and process voids and reissuances with full GL documentation.
- Serve as the primary contact for vendor inquiries and disputes, coordinating resolution with internal stakeholders while maintaining strict separation of duties.
- Support month-end/year-end close, internal and external audits, and ERP upgrades, while recommending process improvements to strengthen efficiency and compliance.
Benefits
- Medical, Dental, Vision, and Flexible Spending Accounts
- 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
- Paid time off (personal leave)
- Employee Education Program (tuition assistance for eligible positions)
- Comprehensive Relocation Package
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
