CONTRACTOR - Accounts Payable (AP) Coordinator

GBTA•Alexandria, VA

4d•$30 - $40•Remote

About The Position

The AP Coordinator will be responsible for assisting with financial and international reporting for a multi-entity professional membership organization and its affiliates. This includes general ledger maintenance, inter-company entries, accounts payable processing, general accounting services, and special projects.

Requirements

Bachelor’s degree in Finance, Accounting, or related field.
2-3 years of Accounts Payable (AP) experience.
Experience with AP database management.
Superior organization skills, and an ability to manage multiple projects in a super-fast paced environment.
Excellent communication, organizational, and analytical skills with strong attention to detail.
Ability to work independently and collaborate with a team.
Strong technical skills, including cloud-based systems.
Must have a high level of skills in MS Office Suite (including Microsoft Teams) and financial management systems.

Nice To Haves

Association and/or travel industry knowledge preferred.
Multi-lingual is a plus.
Experience with ACHs, wires, and foreign currency transactions.
Sage Intacct, Tipalti, and Expensify systems.
Experience with international accounting.
Experience with non-profit/Foundation accounting.
Artificial intelligence (AI) prompting and agent experience.

Responsibilities

Review invoices and requisitions for satisfactory payment approval.
Clarify any questionable invoice items, prices or receiving signatures.
Maintain accounts payable vendor files, including 1099 status and Sales & Use tax.
Code and enter vendor invoices for payment in Expensify and Tipalti.
Working knowledge of Optical Character Recognition (OCR) technology, including troubleshooting OCR processing failures in Expensify and Tipalti, and manually entering invoice and expense data to ensure accurate system capture and processing.
Working knowledge of configuring rule-based automation within Accounts Payable systems to streamline expense and invoice coding, improve processing efficiency, and enhance coding accuracy.
Reconcile corporate credit cards, out of pocket, and any outstanding reimbursements to board members and staff.
Reconcile payable entries with bank statements for month-end.
Review and verify invoices and check requests.
Performs other duties as required to support the Finance team: annual audit, convention, processing of 1099’s, and assist in monthly/yearly close.
Assists with monthly accounts payable audit schedules and balances to the general ledger.
Assist with preparation and provide documentation and schedules for annual financial audit.
Prepare journal entries as necessary.
Assist with reconciling select balance sheet accounts on a periodic basis.
Assist in the preparation of analysis of accounts/activity during monthly close process.
Act as back-up to AR when necessary.
Other duties and projects as assigned.