Accounts Payable Coordinator

PACIFIC UNIVERSITY • Forest Grove, OR

1d • $45,000 - $48,000 • Onsite

About The Position

The Accounts Payable Department is responsible for paying vendors and suppliers. The Accounts Payable Coordinator I will represent the Accounts Payable Department and the Business Office in business functions across the university. Responsibilities include verifying, processing, recording disbursements in an accurate, efficient and timely manner. Professional and excellent customer service to all vendors, students, co-workers and guests is key to the success of this position. A solid accounting foundation and understanding of disbursement processes is essential.

Requirements

• Minimum 3 years of experience in an Accounts Payable position is required.
• Business/Accounting courses at the college level or will consider a combination of education and experience.
• Strong verbal and written communication skills.
• Sound computer skills and experience working with systems.
• Ability to use 10-key calculator.
• Strong interpersonal skills and ability to deal with customers in a positive and professional manner.
• Ability to multitask, detail oriented, accurate and thorough in performing job duties and relating with others.
• Ability to meet deadlines.
• Demonstrated ability to handle confidential information.
• Communicates with students, faculty, staff and the public appropriate to the individuals served.
• Builds on basic learning and adapts to new situations.
• Demonstrates critical thinking skills in problem solving and decision-making.
• Asks questions and seeks assistance as needed.
• Takes initiative to help resolve challenges.
• Demonstrates confidentiality regarding information pertaining to students, faculty and staff.
• Maintains proper appearance and personal conduct appropriate to the position.
• Communicates effectively, considering body language, filters, listening, paraphrasing, and questions with customers of diverse ethnic and cultural backgrounds.
• Works effectively in a team environment and with personnel across the university.

Nice To Haves

• Experience working in higher education and/or non-profit setting is a plus.
• Colleague ERP system experience is a plus.

Responsibilities

• Vendor set-up & maintenance in the Colleague ERP system
• Process vouchers, reviewing invoices, and requesting documentation to support disbursements.
• Reconcile vendor statements, verify receipts, and resolve issues.
• Review and process expense reports and check requests.
• Effectively use the accounts payable system to process payment requests through the accounts payable email and mail systems.
• Process travel advance and reimbursement requests, ensure documentation is complete, approved and in accordance with regulatory guidelines.
• Assist with the check processing.
• Process requests to void & reissue replacement accounts payable checks & student refunds
• Assist as requested with year-end accounting and office responsibilities.
• Greet guests, vendors, students, and other employees, respond to calls, and emails from vendors, and resolve issues in a professional, positive and respectful manner.
• Comply with University policies & procedures, and regulatory requirements, including taxing authorities.
• Perform vendor account reconciliations.
• Work effectively with all Business Office personnel and guests to the business office.
• Participate as a team member in updating processes when needed.
• Perform other duties as assigned.
• Assist with monthly review of corporate credit cards.
• Maintain privacy, uphold security measures, and respect proprietary information.
• Ability to work with interruptions and multi-task in a fast-paced work environment.
• Ability to provide superior customer service to all.

Benefits

• Generous paid time off (for vacation, holidays—including winter break—and sick leave)
• Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
• Comprehensive dental and vision plans
• Generous retirement contribution after one year of service with no match required
• Free mental health appointments
• Tuition remission for employees and their dependent child(ren) who meet eligibility requirements
• On-campus benefits, including free access to our sports facility and library
• Discounts on campus food, bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree