Accounts Payable Coordinator

Doherty Enterprises•Allendale, NJ

1d•$55,000 - $124,800

About The Position

As an Accounts Payable Coordinator, you will be responsible for processing invoices, communicating with vendors, processing checks, matching, batching, coding, data entry and running daily and weekly integrations. This position will be a full cycle Accounts Payable process including month end closing and reporting. Along with an inclusive environment and great advancement opportunities, we offer a banquet of benefits that will protect your health, ensure your future and provide the tools you need to succeed at work and in life.

Requirements

Knowledge of accounting laws, regulations, and reporting requirements
Strong understanding of accounting software and related computer applications
Operating knowledge of and experience with personal computers, Microsoft Office, and typical office equipment (e.g. Telephones, copier, fax machine, Email, etc.)
Excellent written and verbal communication skills; displaying etiquette, professionalism, and an enthusiastic “can-do” attitude in person and on the phone
Advanced math skills; ability to calculate figures, amounts, and percentages, and apply concepts of mathematics relating to financial calculations
Excellent organizational and time management skills
Is self-motivated; able to work with limited supervision
Advanced critical thinking and problem-solving skills
Manage multiple tasks with frequent interruptions; meet critical deadlines
Associate degree or equivalent in related field required

Nice To Haves

1-2 years work experience in an Accounting position is a plus, but not required.
Background, coursework, and/or experience with UltiPro

Responsibilities

Download invoices from restaurants for verification and upload for payment
Prepare weekly check run, including matching of checks to invoices and filing of paid invoices.
Review statements from vendors, research discrepancies, and resolve all issues
Maintain accounts payable reports, spreadsheets, schedules and files, including urban enterprise zone filing and pre-opening expenses for restaurants under development.
Audit paperwork to confirm accuracy of information, such as invoice and purchase order agreement, inspection disposition, reconciliation of receiving document with invoice and purchase order
Investigate and resolve discrepancies discovered during the audit process
Match, code, and enter invoices
Audit and process employee expense reports
Match vendor checks to paid invoices
Place vendor checks and related documentation in envelopes for mailing
Prepare A/P accruals and related journal entries
Pay suppliers in accordance with terms and bring to the attention of the department supervisor and manager any issues that need addressing
Maintain positive communications with suppliers and internal company personnel
1099 year-end review and reporting
Assist with other accounting department related functions, as needed
Participates in special projects and compiles a variety of special reports, as assigned
Constantly work in a team environment, effectively and efficiently achieving goals, improving processes and resolving problems