Accounts Payable Clerk

M Group of Companies • Barrie, ON

4d • Hybrid

About The Position

The Accounts Payable Clerk is responsible for processing and managing accounts payable transactions accurately and efficiently. This role ensures invoices are entered in a timely manner, payments are processed correctly, and financial records are maintained in accordance with company policies and procedures. The incumbent collaborates with internal departments, vendors, and property managers to resolve discrepancies, respond to inquiries, and support overall financial operations. Responsibilities also include preparing cheque runs, monitoring cash flow requirements, reconciling accounts, and assisting with month-end processes as needed.

Requirements

• Completion of secondary school required; post-secondary education in Accounting, Business Administration, or a related field is considered an asset.
• 1–3 years of experience in accounts payable, accounting, or a related administrative role.
• Experience with accounting systems such as Yardi is considered an asset.
• Experience with high-volume data entry and invoice reconciliation.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Strong attention to detail with a high level of accuracy in data entry and financial processing.
• Excellent organizational and time-management skills with the ability to prioritize in a deadline-driven environment.
• Strong problem-solving and analytical skills to resolve discrepancies effectively.
• Clear and professional communication skills, both written and verbal, with internal and external stakeholders.
• Ability to adapt to changing processes, systems, and priorities in a fast-paced environment.

Nice To Haves

• post-secondary education in Accounting, Business Administration, or a related field is considered an asset.
• Experience with accounting systems such as Yardi is considered an asset.

Responsibilities

• Process and enter invoices accurately in property management software across multiple property portfolios, ensuring proper coding, approvals, and documentation.
• Lead and coordinate biweekly cheque runs, ensuring all payments are accurately prepared, verified, and issued on schedule for non-profit properties.
• Support cash flow management by confirming fund availability with Property Accountants and Property Managers prior to processing payments.
• Ensure timely and controlled payment processing to maintain accurate cash flow and meet financial obligations across all portfolios.
• Process payments including cheque runs, pre-authorized payments, and corporate credit card reconciliations.
• Investigate and resolve invoice discrepancies, payment issues, and vendor inquiries in collaboration with internal teams.
• Maintain organized financial records and support month-end, year-end, and audit requirements.
• Monitor accounts payable workflows and identify opportunities for process improvements and efficiencies.
• Communicate effectively with vendors, Property Managers, and accounting teams to support daily operations.
• Make day-to-day decisions related to accounts payable processing and prioritization.

Benefits

• Comprehensive benefit package
• Employee assistance program
• Additional Personal Days and Volunteer Time Off
• Flexible work arrangements
• A supportive team that values growth, well-being, and community
• Opportunities to work across diverse real estate projects
• Company events, learning sessions, and leadership opportunities that make work meaningful

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED