Accounts Payable Clerk - 056-2026

Fort McKay First Nation • Fort McKay, AB

15d • Onsite

About The Position

The Accounts Payable Clerk is primarily responsible for all accounts payable data entry. This includes, verifying and processing of vendor invoices, cheque requisitions and expense claims using Sage 300 software; printing cheques, processing EFT batches for payments; preparing correspondence, reports, statements, and other materials according to established procedures; reconciling vendor account statements; and communicating with vendors. The Accounts Payable Clerk also supports purchasing (i.e., inputting of purchase orders) and will perform other administrative and clerical duties as assigned.

Requirements

• Certificate or diploma in office or business administration or related program.
• Two (2) years of experience in an administrative role.
• Clean Criminal Record with Vulnerable Sector
• Valid Class 5 Drivers License with Clean Drivers Abstract

Nice To Haves

• Working knowledge of Sage accounting software is an asset.
• Experience in a First Nations community is a definite asset.

Responsibilities

• Receives and verifies invoices and requisitions for goods and services.
• Verifies that transactions comply with financial policies and procedures of FMFN.
• Prepares, verifies, and processes invoices, ensuring that documents are coded properly with the proper approvals.
• Processes EFT and cheque batches for payment.
• Process social assistance payments and transactions.
• Processes FMFN employee, student, and band member cheque requisitions on a weekly basis.
• Ensure payments are processed on a weekly basis, according to established payment terms.
• Prepare and distribute payment advices for all vendors.
• Ensure all invoices are posted in a timely manner for month end reporting.
• Maintain vendor statement files and ensure all invoices are up to date.
• Investigate and resolve invoice discrepancies with internal and external vendors.
• Maintains updated vendor files and ensures historical data is maintained for seven years.
• Maintains a filing system for all financial documents.
• Assist with retrieving files and information for year-end audits.
• Ensures the confidentiality and security of all financial and employee files.
• Process appropriate general ledger entries as assigned.
• Ensure subledger adjustment are processed accordingly and appropriately.
• Utilize spreadsheet, database or presentation software to prepare reports for management.
• Provides clerical procurement support.
• Performs data entry of purchase orders as required.
• Assists colleagues in daily activities related to purchasing, tenders, and contracts as required.
• Other duties as assigned.

Benefits

• Competitive Pay
• A healthy work-life balance with an on-site fitness centre
• Transportation to and from work
• An employer matched Pension Plan
• Comprehensive Health benefits package with Medical, Dental and Vision coverage
• The opportunity to work with a community that is committed to protecting its traditional lands

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree