Accounts Payable Clerk

RAVEN MECHANICAL L P•Houston, TX

32d•Onsite

About The Position

The Accounts Payable Clerk is responsible for providing and directing necessary office assistance and performing the functions of Accounts Payable Clerk for the Company. The basic function of this position is to plan, organize, and implement the necessary financial entry and record keeping activities for accounts payable functions and to ensure the effective operation of the company. Other basic functions include producing required operating and financial reports in a timely and accurate manner, as well as providing administrative support to the Partners and other managers or staff as required.

Requirements

High School Diploma or equivalent
At least two years experience in general office including financial reporting to upper management.
Ability to work independently, with the ability to prioritize responsibilities, and complete projects from start to finish.
Needs to be a self-starter.
Strong interpersonal relations necessary.
Skilled in the use of office equipment including computers.
Analytical and mathematical skills as related to bookkeeping practices and procedures in general use.
Ability to provide accurate reports and data in a timely manner.
The ability to communicate with managers and staff within the company in English.
Requires mathematical skills in developing records.
Ability to effectively communicate ideas to all levels of management and employees and outside vendors.
Standing and sitting for long periods.
Use of hands, arms, vision, and voice.
Walking throughout the offices and production facilities.

Nice To Haves

Two Year Associate Degree in Accounting or Business Administration with Office Skills/Accounting training (work experience may be substituted for this training).

Responsibilities

Keep all accounts payable records accurately and current.
Produce financial and key indicator reports as requested using the accounting software and other Microsoft Office programs.
Enter financial data in a way consistent with the request of the Controller or C.P.A. while meeting or exceeding the legal requirements of the GAAP standards.
Post all accounts in an accurate and timely fashion.
Collect all vendor invoices and enter them into the Accounts Payable file by due date. Ensure that all vendors are paid on time and any worthwhile discounts are taken. Review and get approval for all invoices before payments are made.
Avoid penalties for late payments and thereby maintaining and protecting a high credit rating for the company.
Develop an aging report for Accounts Payable and present these to the Controller or Partners at least weekly for their review.
Provide backup support and training for accounting personnel and other support staff.
Provide administrative support to the Partners, Vice President of Operations, Controller, Project Managers, Estimators, Service Dept, or support staff as needed.
Maintain and generate reports for Job Costing information for all departments and projects.
Work closely with all related staff to ensure that information needed is accessible and the efforts are coordinated especially in the area of customer billing and vendor invoices being submitted, collected and billed accurately and in a timely fashion.
Maintain a positive cash balance in the company checking accounts at all times.
Write checks to pay vendors or employees as required.
Ensure that all checks and related documents are coded accurately and properly.
Maintain the confidentiality of company business, employees, and owner/shareholder personal information.
Ensure that all co-workers who report to this position have the required capability and training to fulfill their duties.
Ensure that all budgetary controls are adhered to.
Other duties and tasks as may be assigned by the Controller or Partners.