Accounts Payable Clerk – 1 Vacancy
About The Position
The Accounts Payable Clerk is responsible for preparing and administering the accounts payable process, ensuring timely invoice payments, and managing construction contract payments in compliance with the Construction Act. This role involves handling stop payments, voiding cheques and invoices, enrolling new vendors for EFT payments, and reconciling vendor statements. The position also includes setting up utility bills for pre-authorized payments, preparing monthly journal entries, maintaining signing authority records, and corresponding with internal departments and external vendors. Additionally, the clerk will perform year-end reconciliations of accounts payable GL accounts and undertake other assigned duties.
Requirements
- Two-year college diploma in Finance/Accounting or equivalent combination of applicable education and relevant work experience
- Two years of relevant work experience in an accounting/financial field, preferably in a municipal environment or related public sector work environment
- Thorough working knowledge of computerized financial programs, particularly accounts payable
- Solid understanding of accounting concepts, with working knowledge of the accounts payable process
- Ability to analyze GL account details and determine necessary journal entries when and if required
- Advanced working knowledge of Microsoft Office products with a strong emphasis on Excel and Word
- Demonstrated ability to prioritize tasks to meet deadlines and to exercise discretion and judgement when handling confidential/sensitive information
- Capability to exercise sound judgement, and demonstrate initiative, flexibility, adaptability, and resourcefulness in the completion of work assignments
- Excellent organizational skills and strong attention to detail
- Excellent problem solving and communication skills both verbal and written are essential
- Demonstrated safe working practices
- Acceptable police records check
- Ability to travel throughout the County as necessary for work
Nice To Haves
- Working knowledge of Microsoft Dynamics GP (Great Plains)
- Knowledge of HST as it applies within a municipal setting
Responsibilities
- Prepare and administer the accounts payable process
- Ensure invoices are paid in a timely manner to avoid late penalties
- Ensure payment of construction contract invoices are in compliance with payment requirements under the Construction Act
- Stop payments/cancel stale-dated cheques through bank account
- Void cheques and invoices in the financial system when necessary
- Enroll all new vendors for EFT payments
- Verify any and all requests for changes to vendor EFT information
- Regularly reconcile vendor statements to invoices paid; contacting vendors for missing invoices
- Set up utility bills for pre-authorized payment (PAP)
- Prepare monthly journal entries to post PAPs to expense and reconcile statements to bank account
- Maintain signing authority forms/records to confirm invoices approved by appropriate staff
- Correspond with staff from all departments as well as with vendors about submitted invoices and/or responding to their inquiries
- Prepare yearend reconciliation of various accounts payable GL accounts
- Perform other duties as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
