Accounts Payable Clerk - Procurement and Payment Services

Duquesne University•Pittsburgh, PA

11d•$24 - $25

About The Position

The Accounts Payable Clerk is responsible for the accurate and timely processing of supplier invoices, payments, and employee reimbursements while maintaining compliance with University policies and internal controls. The position serves as a key point of contact for vendor and campus payment inquiries, supports vendor record maintenance and regulatory reporting, and contributes to continuous process improvement initiatives. It requires strong attention to detail, customer service, and organizational skills. The role reviews, codes, processes, and monitors supplier invoices and payments through Unimarket and related financial systems. It verifies invoice documentation, purchase orders, approvals, and supporting records; supports payment methods including ACH, checks, wire transfers, and other electronic payments; reconciles vendor statements; resolves discrepancies; and monitors workflow queues and approvals. The position also supports month-end and year-end accounts payable activities, annual Form 1099 reporting, audit requests, compliance reviews, system testing, workflow automation, supplier record maintenance, and data cleanup. The position is full-time at Duquesne University in Procurement and Payment Services. The listed salary is $23.63–$24.72 per hour based on a 35-hour work week, and hours are varied. Applicants are asked to submit a cover letter, resume, and contact information for three professional references.

Requirements

Associate’s degree in accounting, business administration, finance, or a related field from an accredited educational institution, or an equivalent combination of relevant education and accounts payable, accounting support, or business office experience.
One to three years of accounts payable, accounting support, bookkeeping, finance, or related business office experience.
Experience processing invoices, resolving payment issues, maintaining financial records, and working with financial or enterprise resource planning (ERP) systems.
Knowledge of accounts payable principles, internal controls, purchase order processes, three-way matching, and employee reimbursement practices.
Knowledge of vendor tax documentation requirements and Form 1099 reporting processes.
Proficiency using Microsoft Excel and financial or accounting software systems.
Strong customer service, communication, and interpersonal skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving abilities.
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
Ability to work independently and collaboratively with campus stakeholders and external suppliers.
Commitment to confidentiality, accuracy, and regulatory compliance.
Ability to establish and maintain effective working relationships with the University Community.
Ability and willingness to contribute actively to the University’s mission and respect its Spiritan Catholic identity.

Nice To Haves

Bachelor’s degree in accounting, business administration, finance, or a related field from an accredited educational institution.
Experience in higher education.
Knowledge of e-procurement and accounts payable automation platforms.
Familiarity with supplier tax documentation and Form 1099 reporting processes.
Experience using ERP, e-procurement, and accounts payable automation solutions.

Responsibilities

Review, code, process, and monitor supplier invoices and payments through Unimarket and related financial systems.
Ensure timely and accurate payments by ACH, check, wire transfer, and other electronic payment methods while complying with University policies and internal controls.
Verify invoice documentation, purchase orders, approvals, and supporting records for compliance with University policies, IRS regulations, and documentation requirements.
Serve as a primary point of contact for vendor and campus payment inquiries.
Reconcile vendor statements, resolve discrepancies and outstanding balances, and monitor workflow queues and approvals.
Support month-end and year-end accounts payable activities.
Assist with annual Form 1099 reporting, audit requests, compliance reviews, accounts payable system testing, and implementation of workflow automation tools.
Maintain accurate supplier records and support data cleanup initiatives.
Contribute to process improvement and automation efforts that enhance efficiency and accuracy.
Complete other duties as assigned.