Accounts Payable Clerk - Procurement and Payment Services

Duquesne University•Pittsburgh, PA

About The Position

The Accounts Payable Clerk is responsible for accurately and promptly processing supplier invoices, payments, and employee reimbursements while complying with University policies and internal controls. The role serves as a key contact for vendor and campus payment inquiries, helps maintain supplier records, supports regulatory reporting, and contributes to process improvement initiatives. It requires attention to detail, customer service, and organizational skills. The position is full-time, based in Procurement and Payment Services, with varied hours. The salary is $23.63–$24.72 per hour based on a 35-hour work week. Applicants should submit a cover letter, resume, and contact information for three professional references. Duquesne University is Catholic in mission and ecumenical in spirit, and values equality of opportunity.

Requirements

Associate’s degree in accounting, business administration, finance, or a related field from an accredited educational institution, or an equivalent combination of relevant education and experience.
One to three years of accounts payable, accounting support, bookkeeping, finance, or related business office experience.
Experience processing invoices, resolving payment issues, maintaining financial records, and working with financial or enterprise resource planning (ERP) systems.
Knowledge of accounts payable principles, internal controls, purchase order processes, three-way matching, and employee reimbursement practices.
Knowledge of vendor tax documentation requirements and Form 1099 reporting processes.
Proficiency using Microsoft Excel and financial or accounting software systems.
Strong customer service, communication, and interpersonal skills.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving abilities.
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced environment.
Ability to work independently and collaboratively with campus stakeholders and external suppliers.
Commitment to confidentiality, accuracy, and regulatory compliance.
Ability to establish and maintain effective working relationships with the University community.
Ability and willingness to contribute actively to the University’s mission and respect its Spiritan Catholic identity.

Nice To Haves

Bachelor’s degree in accounting, business administration, finance, or a related field from an accredited educational institution.
Experience in higher education.
Knowledge of e-procurement and accounts payable automation platforms.
Familiarity with supplier tax documentation and Form 1099 reporting processes.

Responsibilities

Review, code, process, and monitor supplier invoices and payments through Unimarket and related financial systems.
Ensure timely and accurate payments by ACH, check, wire transfer, and other electronic payment methods while following University policies and internal controls.
Verify invoice documentation, purchase orders, approvals, and supporting records for compliance with University policies, IRS regulations, and documentation requirements.
Serve as a primary point of contact for vendor and campus payment inquiries.
Reconcile vendor statements; resolve discrepancies and outstanding balances; monitor workflow queues and approvals; and support month-end and year-end accounts payable activities.
Assist with annual Form 1099 reporting, audit requests, compliance reviews, accounts payable systems testing, and implementation of workflow automation tools.
Maintain accurate supplier records, support data cleanup initiatives, and contribute to process improvement and automation efforts.
Complete other duties as assigned.