Accounts Payable Clerk

The Standard Spa, Miami Beach•Miami Beach, FL

29d•Onsite

About The Position

The Accounts Payable Clerk plays a critical role in maintaining the financial integrity of The Standard Spa, Miami Beach. This position is responsible for processing invoices, managing vendor accounts, and supporting daily cash and accounting operations with accuracy and attention to detail. Working behind the scenes, this role ensures all financial transactions are properly recorded, verified, and aligned with company policies—helping keep operations running smoothly and efficiently. This position is ideal for someone highly organized, detail-oriented, and comfortable working with financial data in a fast-paced environment.

Requirements

High school diploma or equivalent required
Minimum of 1–2 years of accounting or accounts payable experience required
Strong knowledge of basic accounting principles and financial processes
Proficiency in Microsoft Excel
Strong attention to detail and organizational skills
Ability to perform mathematical calculations accurately
Excellent communication skills with the ability to interact with vendors and internal teams
Ability to work independently and manage multiple priorities
High level of integrity, confidentiality, and professionalism

Nice To Haves

college degree in Accounting or Finance preferred
accounting systems (Birchstreet, M3, EPRO, or similar preferred)

Responsibilities

Process and verify invoices, ensuring accuracy in pricing, quantities, and approvals.
Match purchase orders with invoices and supporting documentation prior to payment.
Enter and maintain invoice data within accounting systems in a timely manner.
Prepare and process payments, including check runs and electronic payments.
Ensure all invoices are coded correctly and comply with company policies and procedures.
Maintain organized and accurate filing of all accounts payable records.
Set up and maintain vendor accounts, ensuring accurate and up-to-date records.
Respond to vendor inquiries regarding outstanding invoices and payment status.
Ensure all required documentation, including 1099 forms, is collected and maintained.
Coordinate with internal departments to resolve discrepancies or missing approvals.
Assist with daily cash handling procedures, including deposits and reconciliation.
Audit cashier drops and verify accuracy of cash, checks, and vouchers.
Maintain and reconcile petty cash and house bank balances.
Document and report any cash variances in accordance with company procedures.
Prepare daily and periodic financial reports as required.
Support month-end closing processes by providing necessary documentation and reports.
Maintain organized records for audits and ensure compliance with internal controls and SOPs.
Assist with internal, external, and regulatory audit processes.
Ensure all financial data is recorded, stored, and maintained accurately and securely.
Assist the Controller and Finance team with reporting, analysis, and administrative tasks.
Maintain financial records, reports, and documentation in an organized manner.
Identify and communicate any discrepancies or unusual financial activity.
Perform additional duties and special projects as assigned.